How to Be Event Controller - Job Description, Skills, and Interview Questions

Nov 3, 2020 / 5 Minutes Read / By Albert

How to Become

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Steps How to Become

Earn a Bachelors Degree. To become an event controller, a bachelors degree in business administration, finance, accounting, or event management is highly recommended.
Gain Relevant Work Experience. Experience in the field of event and project management is essential for becoming an event controller. Working as an assistant event planner or project coordinator can provide an opportunity to gain experience in the field.
Obtain the Necessary Licenses and Certifications. Depending on the type of events that the event controller is planning, they may need to obtain certain licenses or certifications.
Become Adept at Budgeting. Event controllers must be adept at budgeting and cost management. They must be able to accurately forecast costs and monitor spending while also developing strategies to maximize profits and minimize losses.
Develop Your Network. Event controllers should develop a strong network of contacts in the industry. This network can be useful in both identifying prospective clients and in helping to build connections with vendors and suppliers.
Acquire Professional Skills. Professional skills such as communication, problem-solving, and decision-making are essential for event controllers. Acquiring these skills can help to ensure that events run smoothly and efficiently.

The success of an event controller is dependent on their ability to plan and execute events in an effective way. This requires foresight, organization, and attention to detail. Event controllers must understand the audience and the events purpose in order to plan accordingly.

They must also consider the budget, venue, and other logistical factors to ensure the event is successful. With a good plan in place, the event controller can implement their vision successfully and make the event a success. Communication is also key to successful event planning, as it allows the controller to work with vendors and other stakeholders to ensure the event is meeting all their requirements.

Finally, the event controller needs to be able to troubleshoot any issues that may arise during the event and have contingency plans in place to ensure a smooth running of the event. With these abilities, an event controller can be ideal and capable of executing successful events.

You may want to check Event Logistics Manager, Event Technician, and Event Assistant for alternative.

Job Description

Event Planner: Responsible for the overall planning, coordination, and execution of events, including budgeting, venue selection, and vendor management.
Event Coordinator: Oversees the logistics of an event, including managing staff, coordinating vendors and suppliers, and ensuring the event runs smoothly.
Event Technician: Sets up audio-visual equipment and other technical components for events, maintains them during the event, and breaks them down afterwards.
Event Security Manager: Responsible for the safety and security of all attendees, staff, and vendors at an event.
Event Marketing Manager: Develops and implements event marketing strategies to promote events and increase attendance.
Event Logistics Manager: Manages the transportation, accommodation, and catering for all attendees of an event.
Event Producer: Oversees the entire production of an event, including design, staffing, and budgeting.
Event Host/Hostess: Greets guests as they arrive at an event and provides assistance throughout the event.

Skills and Competencies to Have

Event planning and organization skills
Strategic thinking and problem-solving abilities
Excellent communication and interpersonal skills
Financial management and budgeting skills
Negotiation and conflict resolution skills
Project management and multitasking abilities
Knowledge of marketing, public relations, and media relations
Attention to detail and excellent organizational skills
Strong customer service focus
Knowledge of event operations, industry trends, and best practices

One of the most important skills for an event controller to have is the ability to plan and organize. Planning and organizing events requires a great deal of attention to detail, creative problem solving, and time management. Every event is different and requires a unique approach, so the ability to think strategically and prioritize tasks is essential.

In addition, strong communication and interpersonal skills are needed to effectively collaborate with vendors, sponsors, and other stakeholders. Event controllers should also be able to manage their budgets, ensure all safety regulations are followed, and ensure that all necessary documents are filed. A successful event controller must also have the ability to quickly adapt to changes and unexpected circumstances.

With all these skills combined, an event controller can be sure to successfully plan and execute an event that will be remembered for years to come.

Event Security Manager, Event Registration Manager, and Event Technical Director are related jobs you may like.

Frequent Interview Questions

What experience do you have with event planning and management?
What challenges have you faced in past event controlling roles?
How do you handle stress when managing multiple events simultaneously?
What strategies do you use to ensure events are successful?
In what ways do you stay organized when planning and controlling events?
How do you keep up with industry trends and best practices?
What strategies do you use to manage budgets and ensure costs stay within the allocated budget?
How do you develop relationships with vendors and other stakeholders involved in the event?
What strategies do you use to handle last-minute changes or unexpected problems during an event?
How do you measure success when it comes to controlling an event?

Common Tools in Industry

Cron. A time-based job scheduler used to trigger scripts or programs at specific times and dates (eg: setting up a cron job to back up a database every Sunday at midnight).
Jenkins. An open-source automation server used to automate tasks such as building, testing and deploying applications (eg: automatically deploying a web application after every successful build).
Kubernetes. An open-source container-orchestration system used for automating deployment, scaling, and management of containerized applications (eg: deploying and scaling an application across multiple nodes in a cluster).
Ansible. An open-source automation engine used for configuration management, application deployment, and task automation (eg: automating the deployment of a web application across multiple servers).
Chef. An open-source configuration management tool used for automating infrastructure and application configurations (eg: setting up a web server and deploying an application with a single command).

Professional Organizations to Know

American Marketing Association
International Association of Exhibitions and Events
Event Marketing Association
Meeting Professionals International
International Live Events Association
Professional Convention Management Association
International Special Events Society
International Association of Conference Centers
Association of Destination Management Executives
Society of Incentive Travel Executives

We also have Event Project Manager, Event Strategist, and Event Audience Engagement Manager jobs reports.

Common Important Terms

Event Listener. An event listener is a piece of code that listens for specific events and takes an appropriate action when an event is detected. It's typically used in graphical user interface (GUI) programming to respond to user input.
Event Handler. An event handler is a routine that deals with the response to a particular type of event triggered by a user or the system. It is responsible for taking action when an event occurs.
Event Loop. An event loop is a programming construct that waits for and dispatches events or messages in a program. It is typically used to process user input in an interactive program, or to coordinate communication between threads in a multi-threaded program.
Event Queue. An event queue is a data structure that stores events or messages to be processed. It serves as a buffer between the source of an event and the code that consumes it.
Event Bus. An event bus is a software system that provides a way for components within an application to communicate with each other by sending and receiving messages or events.

Frequently Asked Questions

What is Event Controller?

Event Controller is an event management software that allows users to create and manage events with ease. It provides tools for creating custom event websites, tracking registrations, managing payments, and more.

What features does Event Controller have?

Event Controller offers a variety of features, including customizable event websites, registration tracking, payment management, email marketing, analytics and reporting, and more.

How much does Event Controller cost?

Event Controller's pricing plans start at $99/month, with additional features available for higher tier plans.

How secure is Event Controller?

Event Controller is built with security in mind and utilizes 256-bit SSL encryption and two-factor authentication to ensure your data is always secure.

Is Event Controller easy to use?

Yes, Event Controller is designed with a user-friendly interface and intuitive navigation so users can quickly learn how to use the system with minimal setup.

Web Resources

Events Controller's Office controller.vcu.edu
Florida State University Controller's Office | Controller's Office controller.vpfa.fsu.edu
Controller - The University of Tulsa utulsa.edu