How to Be Library Facility Manager - Job Description, Skills, and Interview Questions

May 1, 2021 / 5 Minutes Read / By Albert

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The library facility manager plays a critical role in the success of a library. He/ She is responsible for overseeing the day-to-day operations, supervising staff, and maintaining the facility.

If the library facility manager fails to maintain high standards, it can lead to decreased efficiency, unsatisfied customers, and decreased profits. In addition, a lack of resources such as space, technology, and personnel can limit the effectiveness of the library. To ensure a successful library, it is essential that the library facility manager is well-trained and has the necessary resources to do his/her job effectively.

With the right training and resources, the library facility manager can ensure that the library runs smoothly and meets the needs of its patrons.

Steps How to Become

Obtain a bachelor's degree in library science or a related field. Many library facility manager positions require at least a bachelor's degree, and some require a master's degree. Library science degrees are typically offered by colleges and universities and may include courses in cataloging, organization of information, information technology, and library administration.
Gain experience in the library field. To gain further understanding of the library environment, applicants should consider obtaining work experience in the library field. This could include working as a librarian, library information specialist, or library technician.
Develop specialized skills. Library facility managers need to have strong organizational and communication skills, as well as knowledge of library operations and facility maintenance. Consider taking classes or workshops to develop additional skills that may be beneficial in a library facility management position.
Apply for positions. Once you've obtained the necessary qualifications and experience, you can apply for library facility manager positions. Many employers prefer candidates who have experience in the library field.
Pursue professional certification. Depending on your state, you may be able to obtain certification as a library facility manager from a professional organization such as the American Library Association (ALA). Certification requires passing an exam and maintaining continuing education requirements.

The facility manager of a library is responsible for maintaining the building and grounds, ensuring that all equipment is in working order, and managing security and safety protocols. To be an ideal and capable facility manager, one must be organized and have strong communication skills. They should be able to think critically and be comfortable with problem-solving.

the ability to multitask is essential, as well as having a passion for helping people. With these traits, a facility manager can effectively manage the daily operations of a library, respond to issues quickly and efficiently, and create a safe and welcoming environment for visitors.

You may want to check Library Clerk, Library Fundraiser, and Library Aide for alternative.

Job Description

Ensure safety and security of library facility by establishing and enforcing rules and regulations.
Maintain library facility by conducting inspections; repairing and arranging furniture; maintaining supplies; adhering to health and safety standards; ensuring proper functioning of equipment.
Supervise staff by providing direction, guidance, and training to ensure efficient operations.
Monitor library services by tracking usage trends, recommending changes in services, and evaluating customer feedback.
Prepare reports and other documentation related to library operations.
Plan and coordinate library events, programs, and activities.
Maintain budget by monitoring spending and identifying areas of improvement.
Develop partnerships with community organizations to expand reach of library services.
Provide customer service by responding to patron inquiries, resolving complaints, and addressing special requests.
Manage library resources by selecting, purchasing, cataloging, and processing materials.

Skills and Competencies to Have

Knowledge of library and information technology, including cataloguing systems, database management, and library circulation systems.
Knowledge of library operations, including budgeting, personnel management, and collection development.
Ability to effectively manage staff and volunteers.
Ability to develop innovative programs and services to enhance library offerings.
Ability to collaborate with other organizations to provide quality services.
Knowledge of current trends in library services and technologies.
Ability to create and maintain positive relationships with library users, donors, and other stakeholders.
Strong marketing, public relations, and communication skills.
Strong organizational and administrative skills.
Ability to evaluate library resources for accuracy and relevance.
Ability to develop policies and procedures to ensure compliance with internal standards and external regulations.
Knowledge of copyright law and fair use principles.

Good facility management is essential for the success of any library. An effective library facility manager must possess a number of key skills, including strong organizational and communication skills, problem-solving aptitude, and a deep understanding of facility maintenance and operations. Communication and collaboration are key elements of successful library facility management, as the manager must be able to effectively communicate and collaborate with patrons, staff, and other entities involved in the library's operations.

Problem solving is another vital skill, as the facility manager must be able to identify and resolve any issues that may arise in the daily operations of the library. knowledge of building systems and maintenance is critical, as the manager must be able to ensure that all library facilities are safe and properly maintained. Finally, the library facility manager must possess excellent leadership capabilities in order to effectively manage staff and coordinate activities within the library.

All these skills combined make the library facility manager an invaluable asset to any library.

Preservation Specialist, Technical Support Specialist, and Library Systems Administrator are related jobs you may like.

Frequent Interview Questions

What experience do you have working in a library facility?
Describe how you would handle a difficult patron.
How do you ensure the security of library materials?
How do you develop and maintain relationships with library partners?
What challenges have you faced when managing a library facility?
What strategies do you use to ensure efficient operations of a library facility?
How do you use technology to improve library services?
What methods do you use to motivate staff and volunteers?
How do you stay abreast of emerging trends in library facility management?
How do you ensure compliance with library policies and procedures?

Common Tools in Industry

Facility Management Software. A software program for managing facility operations, such as scheduling, billing, and maintenance tracking. (eg: FacilityPRO)
Event Planning Software. A software program for planning and organizing events, such as conferences, workshops, and trade shows. (eg: Cvent)
Budgeting Software. A software program for creating and managing budgets for library facilities. (eg: QuickBooks)
Security Management Software. A software program for managing security systems and monitoring access to library facilities. (eg: Verint)
CCTV Surveillance Systems. A system of cameras and monitors for monitoring activity in library facilities. (eg: Honeywell)
Library Automation Systems. A software program for managing library collections and circulation systems. (eg: Sierra)
Room Booking Software. A software program for reserving rooms and scheduling events in library facilities. (eg: Room Manager)
Maintenance Management Software. A software program for tracking facility maintenance tasks and schedules. (eg: Fiix)

Professional Organizations to Know

Association of College and Research Libraries (ACRL)
Special Libraries Association (SLA)
American Library Association (ALA)
Association for Library and Information Science Education (ALISE)
Public Library Association (PLA)
International Federation of Library Associations and Institutions (IFLA)
Library Leadership and Management Association (LLAMA)
National Forum on Information Literacy (NFIL)
International Association of School Librarianship (IASL)
Association for Library Collections & Technical Services (ALCTS)

We also have Community Engagement Coordinator, Document Delivery Coordinator, and Library Volunteer jobs reports.

Common Important Terms

Circulation Desk. A desk where library patrons can check out and return materials.
Collection Development. The process of selecting, acquiring, and managing library materials for a library's collection.
Interlibrary Loan. The process of borrowing materials from another library for a patron's use.
Cataloging. The process of organizing, classifying, and describing library materials.
Technical Services. The department responsible for cataloging, indexing, and maintaining library materials.
Reference Services. Services provided by librarians that help patrons locate and use library materials.
Library Security. The policies and procedures in place to ensure the safety of library materials and patrons.
Library Advocacy. An effort to increase public awareness of the importance of libraries and their services.

Frequently Asked Questions

What are the responsibilities of a Library Facility Manager?

A Library Facility Manager is responsible for managing the day-to-day operations of a library, including overseeing staff, budgeting, library programming, and maintaining library facilities and equipment.

What qualifications are needed to become a Library Facility Manager?

Generally, a Library Facility Manager should have a bachelor's degree in library science, information science, or a related field. Additional qualifications may include knowledge of library management software and experience in library operations.

How much does a Library Facility Manager typically earn?

The average salary for a Library Facility Manager is around $50,000 per year. Salaries may vary depending on qualifications, experience, and the size and type of the library.

What is the typical work schedule for a Library Facility Manager?

A Library Facility Manager typically works full-time during normal business hours, but may also be required to work evenings and weekends.

What is the job outlook for Library Facility Managers?

The job outlook for Library Facility Managers is positive. According to the US Bureau of Labor Statistics, employment of librarians is expected to grow 4% from 2019 to 2029.

Web Resources

Library Access Services Manager | Human Resources at PCC www.pcc.edu
Facilities Information Library - facility records | UW Facilities facilities.uw.edu
New Facility Managers Appointed | Facilities Management facilities.umd.edu