How to Be Recruiting Coordinator - Job Description, Skills, and Interview Questions

May 8, 2022 / 5 Minutes Read / By Albert

How to Become

Professional Organizations

FAQ

Links

Recruiting Coordinators have a significant impact on a company's success, as they are responsible for attracting, screening, and hiring new talent. Their efforts to find qualified candidates and ensure the recruitment process is efficient and compliant with the organization's policy can have a direct effect on the quality of the workforce and the company's overall performance. Additionally, their ability to track, analyze, and report on recruitment metrics can provide valuable insights into a company's recruiting process and assist in making more informed decisions. Ultimately, the quality of a Recruiting Coordinator's work can mean the difference between a successful and unsuccessful recruitment experience for both the employer and the candidate.

Steps How to Become

Earn a Bachelor's Degree. Most recruiting coordinator positions require applicants to have a bachelor's degree in a related field such as human resources, business, or psychology. Courses in human resources management, labor law, and organizational development may also be beneficial.
Gain Experience. Recruiting coordinator positions often require at least two years of experience in recruiting or human resources. Gaining experience in the field through internships, entry-level positions, or volunteer work can be beneficial for applicants.
Obtain Certification. The Society for Human Resource Management (SHRM) offers the Professional in Human Resources (PHR) and Senior Professional in Human Resources (SPHR) certifications. These certifications demonstrate that a candidate has the skills necessary to be successful in a recruiting coordinator role.
Develop Professional Skills. Recruiting coordinators need to have strong communication, organizational, and time management skills. Additionally, they should be proficient with computer programs such as Microsoft Office Suite and Applicant Tracking Systems (ATS).
Apply for the Position. Once applicants have the necessary qualifications, they can apply for a recruiting coordinator position by submitting their resume and cover letter to potential employers. Applicants should also highlight their skills and experience in the job interview.

Recruiting coordinators play an integral role in helping businesses succeed. To stay ahead and efficient, it is important for them to stay organized, manage their time wisely, anticipate staffing needs, and stay on top of the latest recruitment trends. Additionally, recruiting coordinators should stay up to date on their industry and the labor market, maintain strong relationships with hiring managers, and make use of innovative recruitment software. By taking these steps, a recruiting coordinator can remain organized, efficient and ahead of the competition.

You may want to check Manufacturing Recruiter, Social Media Recruiter, and Automotive Recruiter for alternative.

Job Description

Create and post job descriptions for open positions
Source and recruit qualified candidates
Screen resumes and applications
Schedule candidate interviews and coordinate with hiring managers
Conduct initial phone screenings with candidates
Maintain recruiting database and job postings
Track applicant flow and maintain recruitment metrics
Provide support for the onboarding process
Support other recruitment-related activities, such as career fairs and job postings
Prepare offer letters and other related documents

Skills and Competencies to Have

Excellent communication skills
Ability to work independently and as part of a team
Knowledge of recruiting practices and procedures
Ability to multi-task and manage priorities
Strong organizational skills
Proficiency in MS Office Suite, including Word, PowerPoint, and Excel
Knowledge of HR/recruiting software
Strong problem-solving and decision-making skills
Excellent customer service
Ability to maintain confidentiality
Knowledge of industry hiring trends and best practices
Ability to work with diverse populations
Knowledge of employment laws and regulations

Having strong organizational and communication skills is essential for a successful Recruiting Coordinator. The ability to effectively organize, coordinate, and manage the recruitment process is key to success. A Recruiting Coordinator must have the ability to review resumes, assess qualifications, and schedule interviews.

Furthermore, they must be able to communicate effectively with applicants, hiring managers, and other key stakeholders in the recruitment process. As well as having excellent organizational and communication skills, a Recruiting Coordinator should have experience in recruiting and a knowledge of current trends in recruitment. Having a well-rounded understanding of the recruitment process and a professional attitude will ensure that the Recruiting Coordinator has the ability to successfully find and hire the best talent for any given role.

By having all of these skills, a Recruiting Coordinator can help a company find the right people to fill their roles, which in turn can lead to higher employee satisfaction and an improved bottom line.

Construction Recruiter, Legal Recruiter, and Corporate Development Recruiter are related jobs you may like.

Frequent Interview Questions

What experience do you have as a Recruiting Coordinator?
How do you ensure candidates have a positive experience throughout the recruitment process?
Describe your approach to creating and managing a recruitment pipeline.
What strategies do you use to source potential candidates?
How do you stay up to date on industry trends and best practices?
How do you handle competing priorities and tight deadlines?
Describe a time when you successfully handled a difficult or challenging recruitment situation.
How do you handle difficult conversations with candidates or hiring managers?
What techniques do you use to maintain relationships with passive candidates?
What would your colleagues say are your strengths as a Recruiting Coordinator?

Common Tools in Industry

Applicant Tracking System (ATS). A cloud-based or on-premise software system used to track and manage job applications. (eg: Greenhouse, Jobvite)
Video Interviewing Platform. A web-based platform to conduct video-based interviews with job applicants. (eg: Zoom, HireVue)
Pre-Screening Software. A software solution used to assess the skills and qualifications of job applicants. (eg: Pymetrics, HackerRank)
Background Check Software. A software solution used to verify a job applicants education, employment history, and criminal background. (eg: GoodHire, Checkr)
Job Board Software. A software solution used to post job openings and manage applications. (eg: Indeed, Monster)
Recruitment Advertising Platform. A platform used to advertise job openings on social media, job boards, and other online sources. (eg: LinkedIn Recruiter, Glassdoor)
Employee Referral Software. A software solution used to identify and manage employee referrals for open positions. (eg: Talemetry, Reflektive)
Candidate Relationship Management (CRM). A software solution used to manage interactions with prospective candidates throughout the recruitment process. (eg: Workable, Bullhorn)

Professional Organizations to Know

Society for Human Resource Management (SHRM)
National Association of Colleges and Employers (NACE)
National Human Resources Association (NHRA)
American Staffing Association (ASA)
National Recruiters Association (NRA)
Society for Diversity (SFD)
American Association of Recruitment Professionals (AARP)
International Association of Employment Web Sites (IAEWS)
American Society for Training & Development (ASTD)
National Association of Professional Background Screeners (NAPBS)

We also have Entry-level Recruiter, Senior Talent Acquisition Specialist, and International Recruiter jobs reports.

Common Important Terms

Applicant Tracking System (ATS). A software application used to store and track job applicants and their associated documents.
Recruitment Campaign. A strategic plan to attract candidates to apply for a specific job or position.
Job Board. An online platform where employers can post job openings and potential candidates can view and apply for the positions.
Job Fair. An event where employers and job seekers can meet and network in person.
Talent Acquisition. The process of finding, attracting, and hiring the best-suited candidates for a job.
Background Check. A review of an individuals past employment, criminal, educational, and financial records to verify the accuracy of information provided by the applicant.
Job Interview. A face-to-face meeting between an employer and a potential employee, usually conducted to assess the candidates qualifications and suitability for a specific role.
Reference Check. The process of contacting former employers, colleagues, teachers, or other individuals to obtain information about an applicants character and abilities.

Frequently Asked Questions

What is the primary responsibility of a Recruiting Coordinator?

The primary responsibility of a Recruiting Coordinator is to coordinate the recruitment and hiring process, which may include posting job openings, scheduling interviews, creating offer letters, and onboarding new hires.

What skills are needed to be a successful Recruiting Coordinator?

To be successful as a Recruiting Coordinator, one must have strong organizational and communication skills, be proficient in using applicant tracking systems, and have a good understanding of relevant employment laws and regulations.

What is the average salary range for a Recruiting Coordinator?

The average salary range for a Recruiting Coordinator can vary depending on experience and location, but typically ranges from $40,000 to $60,000 per year.

How many applicants does a Recruiting Coordinator typically review in a given day?

It can vary greatly depending on the size of the organization and other factors, but a Recruiting Coordinator typically reviews an average of 10 to 15 applicants per day.

What other duties might a Recruiting Coordinator have?

In addition to the duties mentioned earlier, a Recruiting Coordinator may also be responsible for conducting background checks and verifying references, coordinating recruiting events such as job fairs and open houses, and providing ongoing support to the Human Resources team.