How to Be Dance Company Administrator - Job Description, Skills, and Interview Questions

Nov 8, 2021 / 6 Minutes Read / By Albert

How to Become

Professional Organizations

FAQ

Links

The Dance Company Administrator is a crucial role in any dance organization. They are responsible for overseeing the day-to-day operations, managing finances, and ensuring that the company runs efficiently. This position requires excellent organizational and communication skills, as well as an understanding of the complexities of the dance industry.

Without a Dance Company Administrator, the company would suffer in many areas, including budgeting, marketing, and general organization. This could lead to a lack of growth and success, since the administrator is responsible for keeping the company on track and organized. without someone to manage the finances of the organization, the company may face financial hardship and potential bankruptcy.

By ensuring a professional and experienced administrator is at the helm, a dance organization can stay on track, reach goals, and achieve success.

Steps How to Become

Earn a Bachelors Degree. The first step to becoming a dance company administrator is to earn a bachelors degree in dance, business, or a related field. This will provide the necessary foundation to understand the business and administrative aspects of running a dance company.
Gaining Experience. The next step is to gain experience in the field. You can do this by interning at a dance company, working as an assistant to a company director, or taking on administrative roles such as managing rehearsals and scheduling.
Develop Business Skills. It is important to have a good understanding of the business aspects of running a dance company. You should have knowledge of areas such as payroll, budgeting, marketing, and contracts.
Pursue Additional Education. While not required, pursuing a graduate degree in business or dance administration can give you an edge in the job market. This additional education can help you develop a deeper understanding of the business side of the industry.
Network. Networking is an important part of becoming a dance company administrator. Developing relationships with other professionals in the field, such as choreographers and other company directors, can help you learn more about the industry and open up opportunities for advancement.
Find a Job. Once you have the necessary experience and education, you can begin looking for a job as a dance company administrator. Consider both full-time and freelance positions that match your skills and interests.

The success of a Dance Company Administrator depends on their ability to be reliable and competent. The ability to manage tasks efficiently, make well-informed decisions, maintain organization and structure, and develop effective communication skills are essential to the role. When an Administrator is reliable and competent, they can ensure that the company runs efficiently and effectively.

They will be able to provide support to dancers and staff, while keeping projects and tasks on track and up-to-date. This will help to create a positive environment and inspire confidence in the company's stakeholders. the Administrator's reliability and competency will help to build trust and credibility with clients, partners, and other professionals.

With these qualities, a Dance Company Administrator will have the skills necessary to ensure a successful company.

You may want to check Dance Performance Artist, Dance Rehearsal Director, and Dance Production Manager for alternative.

Job Description

Manage daily operations of the dance company
Develop and implement strategies to promote and grow the company
Manage staff and volunteers, including recruitment, training, scheduling and performance evaluations
Negotiate contracts and partnerships with vendors, funders and other stakeholders
Monitor and manage financial resources, including budgeting, forecasting, and cash flow
Prepare and present reports to company leadership
Develop grant proposals and secure funding for projects
Coordinate and oversee marketing and public relations activities
Plan and coordinate events, performances, and other activities
Collaborate with staff on program development and implementation
Oversee the maintenance of physical facilities and equipment
Ensure compliance with all applicable laws, regulations, and policies

Skills and Competencies to Have

Financial management and budgeting
Human resources management
Event planning and coordination
Public relations and fundraising
Risk management
Contract negotiation
Audience development
Project management
Knowledge of dance and the performing arts industry
Knowledge of relevant computer applications and software
Staff development and training
Ability to think strategically and long-term
Strong interpersonal and communication skills
Excellent organizational skills
Strong problem-solving and decision-making skills
Attention to detail
Ability to work independently and collaboratively
Ability to manage multiple tasks simultaneously

Being a Dance Company Administrator requires a wide range of skills to be successful. One of the most important skills is the ability to communicate effectively. This means having the ability to communicate clearly and concisely with colleagues, customers, and other stakeholders.

Effective communication is essential to ensure that everyone involved is on the same page and understands the goals of the company. it is important for a Dance Company Administrator to be organized and have good time management skills. This is necessary in order to plan and execute events, manage resources and personnel, and keep up with daily tasks.

Having a good understanding of finances is also essential to ensure the proper use of funds and to create accurate budgets. Lastly, having strong interpersonal skills is key in order to be able to work with various personalities and build relationships with partners, vendors, and sponsors. All of these skills are essential to have in order to be an effective Dance Company Administrator.

Dance Company Touring Artist, Dance Studio Instructor, and Dance Studio Floor Manager are related jobs you may like.

Frequent Interview Questions

What experience do you have in dance administration and/or office management?
How do you prioritize tasks and ensure deadlines are met?
What strategies do you use to ensure a productive and positive working environment?
How would you handle a situation where a dancer or parent is unhappy with a decision made by the company director?
What strategies do you use for budgeting and controlling costs?
What methods do you use to keep track of payments, contracts, and other records?
Describe your experience in developing and implementing marketing and social media strategies for a dance organization.
How would you stay up-to-date with changes in legislation and regulations that affect the dance industry?
How would you manage a situation where a dancer is not meeting performance standards?
Describe your experience working with volunteers, board members, and donors to support the mission of a dance company.

Common Tools in Industry

Accounting Software. A computer program used to record and manage financial transactions (e. g. Quickbooks).
Email Management Software. A program used to manage email accounts and send out mass emails (e. g. MailChimp).
Calendar and Scheduling Software. A program used to create and manage calendars and schedules (e. g. Google Calendar).
Event Management Software. A program used to plan and manage events (e. g. Eventbrite).
Customer Relationship Management Software. A program used to store and manage customer information (e. g. Salesforce).
Social Media Management Software. A program used to manage social media accounts and campaigns (e. g. Hootsuite).
Database Software. A program used to store and organize information (e. g. MS Access).
Ticketing System Software. A program used to track customer requests and support tickets (e. g. Zendesk).
Project Management Software. A program used to plan and manage projects (e. g. Asana).
Budgeting Software. A program used to create, track, and manage budgets (e. g. Mint).

Professional Organizations to Know

Dance/USA
International Association of Blacks in Dance
National Dance Education Organization
Dance Educators of America
American Society of Composers, Authors and Publishers
International Dance Council
International Dance Music Awards
World Dance Alliance
Society of Dance History Scholars
Conference of International Dance Organizations

We also have Dance Company Touring Merchandiser, Dance Lighting Designer, and Dance Company Business Manager jobs reports.

Common Important Terms

Rehearsal A period of practice or preparation for a performance such as a play, ballet, or concert.
Performance A public presentation of a play, ballet, or concert to an audience.
Choreographer A person responsible for creating and arranging the dance sequences for a performance.
Stage Manager A person responsible for overseeing the technical aspects of a performance, such as lighting, sound, and scenery.
Costume Designer A person responsible for creating and overseeing the costumes for a performance.
Production Assistant A person responsible for providing support to the production team, such as arranging rehearsals and scheduling performances.
Publicist A person responsible for promoting a performance and attracting an audience.
Fundraiser A person responsible for organizing fundraising initiatives to support a performance or company.
Company Manager A person responsible for the overall management of a dance company, including budgeting, scheduling, and personnel management.
Venue Manager A person responsible for managing the venue of a performance, such as arranging seating and providing security.

Frequently Asked Questions

What is the primary role of a Dance Company Administrator?

The primary role of a Dance Company Administrator is to manage the day-to-day operations of a dance company, including budgeting, scheduling, personnel management, and promotional activities.

How many staff members does a Dance Company Administrator typically oversee?

A Dance Company Administrator typically oversees anywhere from five to twenty staff members, depending on the size of the company.

What are some of the financial responsibilities of a Dance Company Administrator?

A Dance Company Administrator is responsible for managing the budget, approving expenditures, and ensuring that all financial transactions are properly recorded. They may also be responsible for preparing financial reports and forecasting future budgets.

What are some of the duties related to personnel management for a Dance Company Administrator?

A Dance Company Administrator is responsible for recruiting, interviewing, and hiring staff members, as well as developing and implementing policies and procedures to ensure that staff members are performing their duties in accordance with company standards. They may also be responsible for addressing any disciplinary issues that may arise.

What kind of promotional activities might a Dance Company Administrator be responsible for?

A Dance Company Administrator is responsible for promoting the company's performances and events, as well as creating marketing materials such as brochures, flyers, and other promotional materials. They may also be responsible for developing and maintaining relationships with sponsors, vendors, and other stakeholders.

Web Resources

Administration | University Dance Company dance.ku.edu
Dance Administrator Position Posting - University of Washington dance.washington.edu
Dance Management - Oklahoma City University www.okcu.edu