How to Be Building Services Coordinator - Job Description, Skills, and Interview Questions

The role of a Building Services Coordinator is an important one, as it involves managing and overseeing the maintenance and operations of a building. This position requires a wide range of skills, including strong communication, organization, and problem-solving abilities. When a Building Services Coordinator is successful in their role, it can result in improved energy efficiency, cost savings, and safety for the building and its occupants.

Conversely, when a Building Services Coordinator is not successful, it can lead to reduced efficiency, increased costs, and decreased safety. As such, it is essential that the Building Services Coordinator is knowledgeable in the areas of HVAC, plumbing, electrical systems, and other building systems in order to ensure that all aspects of the building's operations are running smoothly.

Steps How to Become

1. Obtain a Bachelor's Degree. To become a Building Services Coordinator, you will need to obtain a bachelor’s degree in a field related to building maintenance, facilities management, or business administration.
2. Obtain Relevant Work Experience. Most employers prefer Building Services Coordinators to have at least two years of experience in the field. Relevant work experience can include custodial work, groundskeeping, or building maintenance.
3. Acquire Certifications. Many employers prefer Building Services Coordinators to have certifications in areas such as facility management, building maintenance, or customer service.
4. Develop Interpersonal Skills. Building Services Coordinators need strong interpersonal skills to be successful in their role. They must be able to communicate effectively with people from all walks of life and must be able to handle difficult situations with professionalism.
5. Become Familiar with Building Systems. Building Services Coordinators must be familiar with the systems that are used to run a building, such as HVAC systems, plumbing systems, and electrical systems. They must be able to troubleshoot any problems that may arise and efficiently manage repairs.
6. Cultivate Leadership Skills. Building Services Coordinators must be able to lead and motivate their team in order to achieve the best results. They must also be able to make decisions quickly and efficiently in order to keep the building running smoothly.

Choosing a reliable and qualified Building Services Coordinator is essential to ensure that any building project is completed on time and within budget. The right coordinator will have the knowledge and experience to plan, coordinate, and manage all aspects of the project, from initial concept to completion. They will also have a thorough understanding of all relevant regulations, safety protocols, and local building codes.

To ensure reliability and quality, it is important to do research and compare different building services coordinators and their qualifications. Check references, read reviews, and make sure the coordinator has the necessary certifications and licenses. It is also important to make sure that the coordinator understands the specific needs of the project and has the skills to complete it satisfactorily.

With the right coordinator in place, it is much more likely that a building project will be successful.

You may want to check Building Inspector Trainee, Building Maintenance Supervisor, and Building Maintenance Worker for alternative.

Job Description

1. Plan and schedule service and maintenance activities for building systems, such as HVAC, plumbing, electrical, fire protection and building automation.
2. Develop and implement preventive maintenance programs to ensure building systems are functioning properly.
3. Monitor and coordinate repairs and renovations of building systems and equipment.
4. Maintain records of maintenance activities, including parts and supplies used.
5. Manage vendor relationships and oversee contract renewals.
6. Evaluate bids from contractors and suppliers to ensure they meet safety and quality standards.
7. Inspect building systems to ensure they meet regulatory and safety standards.
8. Prepare reports on the status of building systems and recommend repairs or improvements as needed.
9. Monitor energy usage and identify areas for cost savings.
10. Respond to emergency maintenance calls and prioritize tasks accordingly.

Skills and Competencies to Have

1. Excellent organization and time management skills
2. Excellent written and verbal communication skills
3. Ability to work independently and as part of a team
4. Ability to problem solve and handle multiple tasks simultaneously
5. Knowledge of building maintenance, operations, and safety procedures
6. Ability to read and interpret blueprints and schematics
7. Ability to develop and implement preventive maintenance programs
8. Proficiency in Microsoft Office Suite
9. Knowledge of budgeting and bookkeeping principles
10. Ability to develop and manage vendor relationships

The ability to effectively coordinate building services is essential for successful operations. Good communication skills are key, as coordinators must be able to communicate with a variety of stakeholders such as building owners, tenants, contractors, and suppliers. They must also have strong problem-solving and organizational skills to handle any issues that may arise.

the coordinator should have knowledge of building codes and regulations, as well as the ability to remain flexible in order to adjust to changes in the building environment. By being able to effectively communicate, solve problems, and stay organized, a building services coordinator can ensure that the building operates smoothly and efficiently. This in turn can lead to a positive experience for all the stakeholders involved, resulting in increased satisfaction and loyalty.

Building Manager, Building Superintendent, and Building Operations Specialist are related jobs you may like.

Frequent Interview Questions

• What experience do you have in building services coordination?
• How do you stay organized when managing multiple building services projects?
• What challenges have you faced in coordinating building services?
• How do you ensure a safe and healthy work environment for building services personnel?
• Describe a successful project you have coordinated in the past.
• What strategies do you use to ensure timely completion of building services projects?
• How do you handle competing priorities when coordinating building services?
• How do you prioritize tasks when coordinating building services?
• What processes have you implemented to improve efficiency of building services coordination?
• What tools do you use to track building services projects?

Common Tools in Industry

1. Calendar Software. To organize and schedule meetings, events, and tasks (e. g. Google Calendar).
2. Email Software. To communicate and collaborate with colleagues (e. g. Microsoft Outlook).
3. Database Management System. To store and maintain customer data (e. g. Oracle Database).
4. Project Management Software. To manage and track progress on projects (e. g. Trello).
5. Document Management System. To store, share, and collaborate on documents (e. g. SharePoint).
6. Budgeting Software. To plan and manage budgets (e. g. QuickBooks).
7. Customer Relationship Management System. To store and manage customer information (e. g. Salesforce).
8. Time Tracking Software. To track employee hours and attendance (e. g. Tsheets).
9. Bookkeeping Software. To record financial transactions (e. g. Wave Accounting).
10. Scheduling Software. To create and manage employee schedules (e. g. When I Work).

Professional Organizations to Know

1. American Institute of Building Design (AIBD)
2. American Institute of Architects (AIA)
3. Associated Builders and Contractors (ABC)
4. International Facility Management Association (IFMA)
5. Building Owners and Managers Association (BOMA)
6. U. S. Green Building Council (USGBC)
7. Construction Specifications Institute (CSI)
8. National Association of Home Builders (NAHB)
9. Building Performance Institute (BPI)
10. National Institute of Building Sciences (NIBS)

We also have Building Automation Technician, Building Inspector Assistant, and Building Project Manager jobs reports.

Common Important Terms

1. Project Management. The process of leading a project from initial conception to completion. It involves planning, organizing, monitoring, and controlling resources, timelines, and costs.
2. Building Maintenance. The activities necessary to keep buildings in good condition, including cleaning, repairing, and inspecting.
3. Contractor Management. The process of overseeing contractors and subcontractors to ensure adherence to building codes and quality standards.
4. Building Codes. Regulations governing the design, construction, and safety of buildings.
5. Building Inspections. A process of verifying that a building meets the requirements of building codes and other regulations.
6. Building Permits. Official documents authorizing construction, renovation, or other changes to a building.
7. Risk Analysis. The process of identifying, analyzing, and assessing potential risks associated with a project.
8. Energy Efficiency. The practice of using energy more efficiently in order to reduce environmental impact and save money.

Frequently Asked Questions

What is a Building Services Coordinator?

A Building Services Coordinator is responsible for overseeing the daily operations of a building, such as maintenance, janitorial services, security, and other related duties.

What qualifications are needed to become a Building Services Coordinator?

To become a Building Services Coordinator, you typically need a high school diploma or equivalent, along with several years of experience in facilities management or a related field.

What duties does a Building Services Coordinator typically perform?

Common duties of a Building Services Coordinator include coordinating maintenance and janitorial services, overseeing compliance with safety regulations, managing security personnel and equipment, and monitoring building occupancy.

What hours does a Building Services Coordinator typically work?

Building Services Coordinators typically work full-time hours, often including evenings and weekends.

What is the average salary of a Building Services Coordinator?

According to PayScale, the average salary for a Building Services Coordinator is $45,143 per year.

What are jobs related with Building Services Coordinator?

• Building Control Technician
• Building Construction Supervisor
• Building Contractor
• Building Technician
• Building Custodian

Web Resources

• Building Services Coordinator - Discovery Themes, The Ohio … www.discovery.osu.edu
• Facilities Building Services Coordinator - jobs.utsouthwestern.edu jobs.utsouthwestern.edu
• Building Coordinators | Facilities Services facilities.sfsu.edu