How to Be Surgical Coordinator - Job Description, Skills, and Interview Questions

Jan 11, 2021 / 5 Minutes Read / By Albert

How to Become

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The lack of a surgical coordinator can cause disruption in a hospital's surgical department, leading to a decrease in efficiency and productivity. This can result in delays in scheduling surgeries, as well as increased costs due to longer surgery times. Additionally, without a dedicated coordinator to oversee the coordination of pre- and post-operative care, it may be difficult to ensure that patients receive the best care possible. By hiring a surgical coordinator, hospitals can ensure that their surgical department operates smoothly, efficiently, and cost-effectively.

Steps How to Become

Obtain a high school diploma. Most employers require surgical coordinators to have at least a high school diploma or equivalent.
Consider attending a postsecondary program. Some employers may prefer applicants who have training in medical office procedure, medical coding, or healthcare administration.
Pursue certification. The National Healthcareer Association offers the Certified Surgical Coordinator exam, which can demonstrate knowledge and skills in the field.
Gain experience. Most employers require at least one year of experience in a medical office or operating room setting.
Obtain licensure. Some states may require surgical coordinators to be licensed or certified as a medical assistant.
Develop strong communication skills. Surgical coordinators must be able to clearly communicate with both patients and medical staff.
Have strong organizational skills. Surgical coordinators must be able to effectively manage patient records, scheduling, and other administrative tasks.

The ability to perform as a successful Surgical Coordinator requires a combination of skills and experience. It is important to possess a thorough understanding of surgical procedures, anatomy, and medical terminology in order to effectively coordinate pre-operative, operative and post-operative patient care. excellent communication skills are necessary to clearly communicate with patients and their families, surgeons and other medical professionals.

A successful Surgical Coordinator must also have strong organizational and multitasking abilities to ensure that all necessary supplies and personnel are readily available for the procedure. Finally, it is essential to have the ability to remain calm and organized in emergency and high-pressure situations. These skills and experiences are essential for a successful Surgical Coordinator, as they allow for the efficient coordination of patient care in a safe and effective manner.

You may want to check Surgical Scheduler, Surgical Technician Lead, and Surgical Physician Assistant for alternative.

Job Description

Ensure that all pre-operative and post-operative instructions are communicated to patients.
Coordinate with physicians to ensure that all surgical procedures are scheduled in a timely manner.
Ensure proper patient preparation for surgery, including obtaining consent forms, pre-operative assessments, and scheduling tests.
Maintain accurate documentation of patients medical records and procedure results.
Consult with physicians and other medical professionals regarding patient care.
Monitor patient progress during and after surgical procedures.
Communicate and coordinate with medical staff and surgeons to ensure smooth operations in the operating room.
Review medical protocols to ensure compliance with departmental policies and procedures.
Manage inventory of surgical supplies and equipment, ordering as needed.
Prepare and maintain reports on surgical cases and patient outcomes.

Skills and Competencies to Have

Knowledge of medical terminology and anatomy
Excellent organizational and time management skills
Ability to maintain confidentiality and discretion
Ability to multi-task and prioritize
Familiarity with medical insurance policies and procedures
Experience with scheduling surgeries and coordinating with physicians, nurses, and other healthcare staff
Proficiency with computers and software programs
Strong customer service skills
Excellent interpersonal and communication skills
Knowledge of medical coding and billing procedures

Effective communication skills are essential for a successful surgical coordinator. By being able to listen to and understand the needs of the physician, patient, and other staff members, a surgical coordinator can ensure that all parties are on the same page. This is especially important in high-pressure situations, where quick decisions must be made and accurate information must be relayed quickly.

a surgical coordinator must have excellent organizational and time management skills in order to keep track of all of the details associated with a surgical procedure. This includes scheduling appointments, monitoring medical supplies, and ensuring that all necessary paperwork is completed correctly. Proper organization also allows the surgical coordinator to anticipate potential problems and take steps to prevent them from occurring.

By having these skills, a surgical coordinator can help create an efficient and effective surgical process that will ultimately benefit the patient and ensure a successful outcome.

Surgical Technologist Lead, Surgical Services Director, and Surgical Technologist Supervisor are related jobs you may like.

Frequent Interview Questions

What experience do you have as a Surgical Coordinator?
What challenges have you faced in coordinating surgical procedures?
How do you stay organized and manage multiple tasks?
What strategies do you use to ensure that patient care is always a priority?
What techniques do you use to make sure that the patient and their family are informed and involved in the surgical process?
Describe a challenging situation you encountered as a Surgical Coordinator and how you handled it.
How do you stay up to date on new regulations and safety protocols?
What would you do if there was a conflict between what the surgeon wants and what is best for the patient?
Do you have experience with scheduling, insurance paperwork, and medical coding?
How comfortable are you working with electronic medical records systems?

Common Tools in Industry

Electronic Medical Records (EMR) System. A software system used to store, track, and manage patient information electronically. (e. g. eClinicalWorks)
Medical Scheduling Software. Software used to organize and manage patient appointments and surgeries. (e. g. Athenahealth)
HIPAA Compliance Software. Software used to ensure that all patient data is kept secure and compliant with HIPAA regulations. (e. g. MediSafe)
Electronic Billing Software. Software used to manage and track billing processes for surgeries. (e. g. Kareo)
Clinical Documentation System. Software used to document all clinical information related to a patient's care. (e. g. Allscripts)
Surgical Supply Tracking Software. Software used to monitor and track surgical supplies, instruments, and equipment. (e. g. ASAP Surgical)
Online Patient Portal. Web-based software used to allow patients to easily access and view their medical records and manage their appointments. (e. g. MyChart)

Professional Organizations to Know

American Academy of Ophthalmology
American Society of Ophthalmic Plastic and Reconstructive Surgery
Association of Operating Room Nurses
American Association of Surgical Physician Assistants
American College of Surgeons
American Medical Association
American Society of Anesthesiologists
Association of periOperative Registered Nurses
Surgical Technologists Association
Society of Dermatology Physician Assistants

We also have Surgical Resident, Surgical Instrument Technician, and Surgical First Assistant jobs reports.

Common Important Terms

Preoperative Evaluation. Preoperative evaluation is an assessment of a patient's health and medical history prior to surgery. This evaluation is used to determine if the patient is a good candidate for the procedure and to identify any potential risks or complications.
Intraoperative Management. Intraoperative management is the management of a patient during surgery. This includes monitoring vital signs, administering medications, providing pain relief, and ensuring the patient is safe and comfortable throughout the procedure.
Postoperative Care. Postoperative care is the care given to a patient after surgery. This includes monitoring for complications, providing wound care, administering medications, and managing pain.
Anesthesia. Anesthesia is the use of drugs to block pain during surgery. It can be local, regional, or general and is used to ensure the patient's safety and comfort during the procedure.
Operating Room Setup. Operating room setup is the preparation of the operating room for a surgery. This includes setting up equipment, preparing materials and supplies, and ensuring all necessary personnel are in place.
Infection Control. Infection control is the practice of preventing the spread of infection by following specific protocols in the operating room. This includes hand hygiene, sterilization techniques, and proper disposal of medical waste.

Frequently Asked Questions

What is a Surgical Coordinator?

A Surgical Coordinator is a healthcare professional responsible for coordinating patient care between the surgical team and the patient before, during, and after surgery.

What are some of the duties of a Surgical Coordinator?

Duties of a Surgical Coordinator may include scheduling surgeries, obtaining patient information and consent forms, coordinating with insurance companies, maintaining records, preparing operating rooms and equipment, and providing support to medical staff.

What qualifications are required to become a Surgical Coordinator?

Qualifications for a Surgical Coordinator typically include a high school diploma or equivalent, basic medical knowledge, knowledge of medical terminology, excellent communication skills, and experience working in a healthcare setting.

What is the average salary of a Surgical Coordinator?

The average salary of a Surgical Coordinator varies depending on experience and location, but typically ranges from $35,000 to $55,000 per year.

How long does it take to become a Surgical Coordinator?

It typically takes about 2-4 years to become a Surgical Coordinator. This includes completing the required education and gaining experience in the field.