How to Be Professional Resources Administrator - Job Description, Skills, and Interview Questions

May 12, 2022 / 6 Minutes Read / By Albert

How to Become

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The role of a Professional Resources Administrator is to ensure that a company's resources are managed and allocated efficiently. This is done by tracking and analyzing the use of resources, such as employees, budgets and materials, to identify areas of improvement. As a result, the organization can save money and time, while also increasing productivity and morale.

By monitoring resource usage, the Professional Resources Administrator can identify potential problems before they arise, allowing for proactive solutions. this role can help prevent costly errors, improve communication between departments, and enhance supplier relationships. these efforts can lead to a successful and well-run business.

Steps How to Become

Obtain a Bachelors degree in Human Resources, Business Administration, or a related field. A degree in HR will provide the best foundation for becoming a professional resources administrator.
Gain experience in human resources administration. Many organizations will offer internships or entry-level positions that offer experience with recruiting, payroll, and other administrative duties.
Become familiar with industry-related software. Many professional resources administrators use software to manage employee records and payroll. Knowing how to operate this type of software will be beneficial when applying for positions.
Pursue certification as a Professional in Human Resources (PHR). This certification requires a minimum of two years of experience in human resources administration and passing an exam.
Network with other professionals in the field. Building relationships with other human resources professionals can be a great way to learn about opportunities in the field and gain valuable insight into the profession.
Become familiar with applicable laws and regulations. Professional resources administrators must understand applicable state and federal laws related to employment, including labor laws and employee rights.
Find a job as a professional resources administrator. Once you have the necessary qualifications and experience, you can begin searching for professional resources administrator positions.
Continue to gain experience and stay up-to-date on industry trends. Professional resources administrators need to stay abreast of changes in the industry, such as new laws or regulations, to ensure that their organization is compliant.

The rise in the demand for skilled and capable professionals has led to an increased focus on professional resources administration. As a result, companies are investing more in recruiting, training, and retaining qualified personnel. They are strengthening their existing recruitment strategies, developing competitive incentives and benefits, and providing more comprehensive training programs to ensure that their employees are highly skilled and capable.

With this increased investment in professional resources, individuals have greater opportunities to improve their qualifications and gain recognition for their accomplishments. Consequently, organizations are able to attract a higher caliber of professionals that can help to drive their business forward.

You may want to check Research Resources Manager, Natural Resources Specialist, and Employee Resources Officer for alternative.

Job Description

Maintain personnel records and files, ensuring accuracy and compliance with legal requirements.
Coordinate employee onboarding and orientation processes.
Provide advice and guidance to managers and employees on all personnel issues.
Respond to inquiries from employees and external parties related to human resources policies and procedures.
Develop and maintain personnel policies and procedures in accordance with current legislation.
Participate in the recruitment process, from job postings to interviewing and selection.
Manage employee benefit programs, such as health insurance, retirement plans, workers compensation, and leave of absence policies.
Prepare and monitor reports related to personnel activities, such as staffing levels and turnover rates.
Administer payroll and timekeeping functions.
Monitor employee performance and recommend appropriate corrective action.

Skills and Competencies to Have

Strong interpersonal and communication skills
Excellent organizational skills
Ability to multitask and work effectively under pressure
Knowledge of payroll and budgeting processes
Proficiency in Microsoft Office Suite and other relevant software applications
Knowledge of HR practices and procedures
Ability to maintain confidentiality and use discretion when dealing with sensitive information
Ability to effectively plan, develop, and implement professional development programs
Understanding of labor laws and regulations
Ability to collaborate with colleagues and build relationships with external vendors
Ability to develop and deliver presentations
Superior customer service skills

Good organizational skills are essential for a Professional Resources Administrator. A well-organized administrator is able to effectively manage their time and prioritize tasks, ensuring that all tasks are completed in a timely manner. Poor organizational skills can lead to missed deadlines, miscommunication, and lack of productivity, resulting in decreased morale, decreased productivity, and a decrease in quality of work.

In order to be successful in this role, Professional Resources Administrators must have strong organizational skills and be able to manage multiple tasks simultaneously. Good organizational skills also include the ability to plan ahead, anticipate challenges, and proactively address them before they become an issue. Furthermore, good organizational skills can help with budgeting, communication with staff, and staying up-to-date with the latest industry trends.

Data Resources Analyst, Resource Administrator, and IT Resources Manager are related jobs you may like.

Frequent Interview Questions

What experience do you have in professional resources administration?
How do you ensure that all professional resources are allocated and utilized efficiently?
Describe your experience with managing and developing a team of professionals.
What strategies do you use to ensure that professional resources are up-to-date with the latest industry trends?
How have you utilized data and analytics to improve resource management?
What methods have you used to measure the performance of your team?
How do you identify areas of improvement in professional resources?
Describe your experience with budgeting and cost control in professional resources.
What challenges have you faced in managing a team of professionals and how did you overcome them?
How would you ensure that all professional resources are maintained according to best practices?

Common Tools in Industry

Asana. Project management and team collaboration tool (eg: To-do list management, task scheduling, communication between team members).
G Suite. A suite of cloud-based productivity and collaboration tools (eg: Gmail, Docs, Sheets, Drive, Calendar).
Zoom. Cloud-based video conferencing and communication platform (eg: Video meetings, webinars, chat messaging, file sharing).
Slack. Collaboration platform for team communication (eg: Instant messaging, file sharing, task tracking).
Trello. Online project collaboration tool (eg: Task management, checklists, Kanban boards).
DocuSign. Digital document signing platform (eg: Securely sign and send documents for signature).
Microsoft Teams. Communications and collaboration platform (eg: Chat, video meetings, file sharing).
Adobe Creative Cloud. Suite of creative desktop and mobile apps (eg: Photoshop, Illustrator, Premier Pro).
Dropbox. Cloud-based file storage platform (eg: Store and share files online).
Lucidchart. Web-based diagramming software (eg: Create flowcharts, mind maps, and org charts).

Professional Organizations to Know

Association of Professional Engineers and Geoscientists of Alberta
American Institute of Architects
American Bar Association
American Institute of Certified Public Accountants
American Medical Association
American Nurses Association
Canadian Medical Association
Canadian Institute of Chartered Accountants
Canadian Institute of Management
Chartered Professional Accountants of Canada
International Association for Computing Machinery
Institute of Electrical and Electronics Engineers
Project Management Institute
Society for Human Resource Management
National Association of Realtors
National Society of Professional Engineers
Royal College of Physicians and Surgeons of Canada
Canadian Psychological Association
Canadian Nurses Association
Canadian Public Relations Society

We also have IT Resources Administrator, Resource Allocation Analyst, and Data Resources Manager jobs reports.

Common Important Terms

Professional Development. Professional development refers to activities that help professionals acquire new knowledge, skills, and competencies to improve their performance in their current job. It can include workshops, seminars, online courses, and other forms of learning.
Human Resources. Human resources is a term used to describe the people who work for an organization. It encompasses recruitment, training, compensation, benefits, employee relations, and other aspects of managing the workforce.
Career Planning. Career planning is the process of making decisions about what type of work one wants to do, and how to go about preparing for it. It involves setting goals, having an awareness of one's skills and abilities, researching job options, and creating a plan of action.
Performance Management. Performance management is a system used to evaluate and measure employee performance. It typically involves setting objectives and standards, providing feedback, and rewarding employees for meeting or exceeding expectations.
Recruitment. Recruitment is the process of identifying, selecting, and hiring employees for an organization. It includes job postings, interviews, background checks, and other methods of assessing candidates.

Frequently Asked Questions

What is a Professional Resources Administrator?

A Professional Resources Administrator is a role which oversees the management of resources and personnel within an organization. They are responsible for planning, recruiting, training, and managing staff, as well as ensuring compliance with regulatory requirements.

What skills are needed to be a Professional Resources Administrator?

Professional Resources Administrators need strong interpersonal and organizational skills, as well as knowledge of employment law and human resources processes. They must also have excellent communication and problem-solving abilities.

What qualifications are required to become a Professional Resources Administrator?

To become a Professional Resources Administrator, most employers require a bachelor's degree in business or human resources, or a related field. Experience in a related field, such as recruitment or employee relations, may also be beneficial.

What are the primary duties of a Professional Resources Administrator?

The primary duties of a Professional Resources Administrator include recruitment and onboarding, managing employee relations, training and development, payroll and benefits administration, policy enforcement, and compliance with state and federal laws.

How much do Professional Resources Administrators typically earn?

Professional Resources Administrators typically earn an average annual salary of $58,000, according to the US Bureau of Labor Statistics. Salaries may vary depending on experience, location, and industry.

Web Resources

Administrator Resources | Provost | NC State University provost.ncsu.edu
Human Resources Administrator - Stanford University Careers careersearch.stanford.edu
Certified Research Administrator (CRA) Study Team - Virginia Tech www.research.vt.edu