How to Be Logistics Coordinator, Oil and Gas - Job Description, Skills, and Interview Questions

Jan 18, 2021 / 6 Minutes Read / By Albert

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The rise in the global demand for oil and gas has resulted in increased logistics activities in the industry. Logistics coordinators play an essential role in this process, as they are responsible for managing the transportation and distribution of these resources. They must ensure that shipments arrive on time and in the right quantity, and that all necessary paperwork is in order.

Logistics coordinators must also be knowledgeable about relevant laws and regulations, as well as trends in the industry. Furthermore, they must have strong communication and problem-solving skills to handle any issues that may arise during the transportation process. Without the work of logistics coordinators, the continued growth of oil and gas production and consumption would not be possible.

Steps How to Become

Obtain a Bachelor's Degree in Logistics, Supply Chain Management, Business Administration, or a related field. A degree in Logistics will provide a comprehensive understanding of how to coordinate the efficient movement of goods or services.
Earn relevant certifications such as Certified Logistics Coordinator (CLC) or Certified Supply Chain Professional (CSCP). These certifications are offered through the American Production and Inventory Control Society (APICS) and demonstrate an understanding of the principles and best practices of logistics and supply chain management.
Develop experience working in logistics or supply chain management. This could include internships, co-ops, or entry-level jobs. Gaining experience in the field will give you an advantage when applying for positions in oil and gas.
Learn about the oil and gas industry. Take courses or read books to understand the industry and its processes. This will help you understand the specific needs of oil and gas companies when it comes to logistics.
Network with professionals in the oil and gas industry. Reach out to people you know and make connections with professionals in the industry. Connecting with people in the industry can help you understand the needs of employers and how to become a successful logistics coordinator.
Apply for jobs as a logistics coordinator for oil and gas companies. You may need to relocate to an area where oil and gas is abundant, such as Texas or Oklahoma. Most employers will require at least 5 years of experience in logistics or supply chain management.
Once hired, develop relationships with vendors and suppliers, manage inventory levels, ensure orders are delivered on time, negotiate contracts, plan shipments, and troubleshoot any issues that arise with logistics operations.

The logistics coordinator plays a vital role in the oil and gas industry, as they are responsible for ensuring the safe and timely delivery of materials and personnel to the desired destination. To stay ahead and qualify for this job, it is essential for a person to have a thorough knowledge of the industry and to stay up-to-date with the latest advancements. they must have the ability to coordinate the movement of materials and personnel in an efficient manner, while adhering to safety regulations and ensuring that all documents are in order.

Furthermore, they must demonstrate strong interpersonal skills and the ability to effectively communicate with various stakeholders. staying ahead and qualified requires staying informed, continuously developing skills, and having a strong sense of responsibility.

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Job Description

Prepare, manage and monitor shipments of oil and gas products.
Monitor and ensure on-time delivery of products to customers.
Analyze logistics needs, ensuring cost-effective solutions.
Manage relationships with third-party logistics providers and carriers.
Negotiate transportation rates and services with carriers.
Ensure compliance with laws and regulations regarding transportation of hazardous materials.
Work closely with internal departments to understand their specific requirements for oil and gas product shipments.
Track and trace shipments, adjust routes as needed and resolve any problems that arise during transit.
Monitor and maintain accurate records for all shipments and provide regular updates to management.
Develop and implement strategies to maximize efficiency and minimize transportation costs.

Skills and Competencies to Have

Excellent communication and interpersonal skills
Strong analytical and problem solving skills
Ability to work independently or in a team environment
Ability to handle multiple tasks in a fast-paced environment
Proficient computer skills, including MS Office Suite (Word, Excel, PowerPoint)
Knowledge of oil and gas industry regulations and standards
Knowledge of logistics management principles and procedures
Proven ability to coordinate and manage multiple projects within tight deadlines
Ability to develop and maintain relationships with vendors and suppliers
Proven organizational skills with attention to detail and accuracy
Knowledge of warehouse management systems
Ability to interpret transportation laws and regulations
Knowledge of import/export regulations and paperwork
Knowledge of shipping and customs regulations
Strong negotiation skills

Logistics Coordinators in the oil and gas industry are responsible for ensuring the efficient flow of goods from supplier to customer. This requires a high level of organization and communication skills, as well as attention to detail and the ability to work under pressure. Good problem-solving and decision-making skills are also essential in this role, as Logistics Coordinators must be able to quickly identify and resolve any logistical issues that arise.

they must be able to work with a variety of stakeholders, including suppliers, customers, and other departments. These skills are instrumental in ensuring that materials and products are delivered on time and within budget. Poor logistics coordination can lead to costly delays, miscommunications, and disruptions in supply chains, so having a Logistics Coordinator with the necessary skills is crucial for companies in the oil and gas industry.

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Frequent Interview Questions

How would you manage the logistics of a large and complex oil and gas project?
Describe a time you had to resolve a customer complaint in a timely manner.
How do you stay organized and track shipments?
How do you ensure that all documents related to the shipment are accurate and up-to-date?
What techniques do you use to negotiate the best deals on transportation services?
Describe your experience with developing logistics strategies.
How do you manage customer expectations?
What experience do you have working with third-party vendors?
How do you ensure timely delivery of goods?
What safety protocols have you implemented for the transportation of hazardous materials?

Common Tools in Industry

Transportation Management System (TMS). A software system used to manage the transportation of goods from point A to point B. (eg: Oracle Transportation Management)
Freight Auditing Software. Software that automates the auditing of invoices for freight carriers. (eg: 3Gtms)
Route Optimization Software. Software that uses algorithms to optimize delivery routes for maximum efficiency. (eg: Optym)
Logistics Management Software. A software platform used to manage, monitor, and analyze all aspects of logistics operations. (eg: LogiNext)
Fleet Management Software. A software platform used to track and manage fleets of vehicles. (eg: Geotab)
Warehouse Management System (WMS). A software system used to manage the flow of materials and information within a warehouse. (eg: HighJump WMS)
Vehicle Tracking System (VTS). A software system used to track and monitor the location of vehicles in real time. (eg: Trimble GPS Fleet Tracking)
Supply Chain Management Software (SCM). A software platform used to manage and optimize supply chain operations. (eg: Kinaxis RapidResponse)

Professional Organizations to Know

American Association of Petroleum Geologists (AAPG)
Society of Petroleum Engineers (SPE)
Energy Institute (EI)
European Association for the Exploration and Production of Natural Gas (EUROGAS)
International Association of Oil & Gas Producers (IOGP)
World Petroleum Council (WPC)
International Gas Union (IGU)
World LNG Fuels Association (WLFA)
Offshore Operators Committee (OOC)
International Association of Drilling Contractors (IADC)

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Common Important Terms

Freight Forwarder. A company that organizes shipments for clients from origin to destination.
Carrier. A company or individual that transports goods from one location to another.
Bill of Lading (BOL). A document that serves as a contract between the shipper and carrier, detailing the type, quantity, and destination of the goods being shipped.
Customs Clearance. The process of obtaining permission to bring goods into a country by filing the necessary paperwork with customs.
Route Optimization. The process of identifying the most efficient route for deliveries and shipments.
Inventory Management. The process of tracking, organizing, and overseeing stocks of goods to ensure that they are available when needed.
Dispatcher. A person or entity responsible for routing and scheduling transportation.
Hazmat Shipping. The shipping of hazardous materials, which requires specialized knowledge and care due to their dangerous nature.
Logistics Software. Software used to manage the logistics process, from managing orders to tracking shipments.

Frequently Asked Questions

What qualifications are needed for a Logistics Coordinator in Oil and Gas?

A Logistics Coordinator in Oil and Gas typically requires a Bachelors degree in Logistics, Supply Chain Management, Business Administration or a related field. Additionally, experience in the Oil and Gas industry is often preferred.

What are the primary responsibilities of a Logistics Coordinator in Oil and Gas?

A Logistics Coordinator in Oil and Gas is responsible for overseeing the planning, coordination, and execution of logistic activities related to the delivery of material and services within the Oil and Gas industry. This may include managing the supply chain, procurement, inventory control, and transportation.

What technology do Logistics Coordinators in Oil and Gas typically use?

Logistics Coordinators in Oil and Gas typically use specialized software programs to track orders, manage inventory, coordinate shipments, and analyze data. Additionally, they may use Enterprise Resource Planning (ERP) systems to track orders, manage budgets, and monitor supplier performance.

What is the typical salary of a Logistics Coordinator in Oil and Gas?

According to PayScale, the average salary for a Logistics Coordinator in Oil and Gas is $63,872 per year.

What are common job titles related to Logistics Coordinator in Oil and Gas?

Common job titles related to Logistics Coordinator in Oil and Gas include Logistics Manager, Supply Chain Coordinator, Procurement Manager, Inventory Control Manager, and Transportation Manager.

Web Resources

Business Logistics Coordinator - Moraine Park Technical College catalog.morainepark.edu
Oil & Gas - University of Houston www.uh.edu
Business Logistics Coordinator Program - Moraine Park www.morainepark.edu