How to Be Journal Submissions Coordinator - Job Description, Skills, and Interview Questions

May 5, 2020 / 6 Minutes Read / By Albert

How to Become

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Steps How to Become

Obtain a bachelor's degree in mass communication, journalism, or a related field. This will give you the foundation you need to understand the work of a Journal Submissions Coordinator.
Develop your writing and editing skills by taking courses or workshops. This will help you to vet manuscripts with accuracy and precision.
Gain experience in the publishing industry by interning or working at a publishing house. This will give you an understanding of the industry and the role of a submissions coordinator.
Cultivate relationships with authors, editors, and other professionals in the field of publishing.
Research the submission guidelines for different journals and become familiar with the standard operating procedures for a journal submissions coordinator.
Apply for jobs as a journal submissions coordinator. Be prepared to submit a resume, cover letter, and writing samples.
Once you've been hired, get to work! As a submissions coordinator, you'll be responsible for managing the submission process from start to finish. You'll review manuscripts, coordinate reviews with editors, track deadlines, and communicate with authors.

Staying ahead and qualified in today's competitive environment requires dedication, hard work, and a well-rounded education. To stay at the top of your field, it's important to stay informed and updated on the latest trends and developments in your chosen field. By taking courses or seminars to stay abreast of industry changes, as well as reading industry-specific journals and participating in professional organizations, you can remain knowledgeable and current.

it's beneficial to build a solid foundation in core subjects such as mathematics, science, and language to develop the skills and understanding necessary to be successful. Finally, networking with colleagues is a great way to build relationships and establish yourself as an expert in your field. By pursuing these strategies, individuals can stay ahead and qualified in their chosen profession.

You may want to check Journal Indexer, Journal Layout Editor, and Journal Manager for alternative.

Job Description

Manage and coordinate the submission process for journal articles, including monitoring deadlines, and ensuring that content is submitted according to the journal's guidelines.
Monitor and track journal article submissions, including responding to queries and providing feedback on submissions.
Liaise with authors, editors, and reviewers to ensure timely and accurate submission of content.
Assist editors in preparing manuscripts for publication, including formatting and copyediting.
Maintain and update databases of journal submissions, accepted papers, and published articles.
Track publishing trends in the field, and advise authors on best practices for submitting manuscripts.
Generate reports on the status of journal submissions, accepted manuscripts, and published articles.
Work with editorial teams to ensure that manuscripts meet the requirements of the journal's style guide.
Monitor proceedings from conferences and other events to identify high-quality papers for potential submission to journals.
Prepare promotional materials for journal articles, such as press releases and website updates.

Skills and Competencies to Have

Excellent organizational skills
Strong attention to detail
Effective written and verbal communication skills
Proficiency in Microsoft Office Suite
Ability to prioritize tasks and meet deadlines
Good interpersonal skills
Knowledge of academic publishing rules and standards
Ability to work independently and collaboratively as part of a team
Understanding of basic research principles
Familiarity with relevant software programs

Effective communication is one of the most important skills to have when it comes to being a successful Journal Submissions Coordinator. Being able to communicate effectively with colleagues, authors, reviewers, and editors is essential in order to coordinate a successful journal submission process. Effective communication involves being able to clearly and concisely explain tasks, assess the needs of authors, reviewers, and editors, and provide feedback in a timely and courteous manner.

Furthermore, having an understanding of the journal submission process, including its procedures, requirements, and deadlines, is essential for success. A Journal Submissions Coordinator must also have a keen eye for detail and be well organized in order to ensure that each submission follows the necessary guidelines and standards for the journal. having good problem-solving skills can help to address any issues that may arise during the submission process.

Overall, having these skills is essential for a Journal Submissions Coordinator to be successful in their role.

Journal Circulation Manager, Journal Clerk, and Journal Delivery Assistant are related jobs you may like.

Frequent Interview Questions

What experience do you have in processing journal submissions?
What methods do you use to ensure accuracy and attention to detail when processing journal submissions?
How do you stay organized when managing multiple journal submissions at once?
What challenges have you faced while managing journal submission processes?
What strategies do you use to manage conflicting deadlines while processing journal submissions?
How do you prioritize tasks to ensure timely processing of journal submissions?
How do you maintain a positive attitude while dealing with challenging submission requirements?
What strategies do you use to ensure compliance with journal submission guidelines?
How do you handle difficult authors who fail to meet submission deadlines?
How do you manage communication between all stakeholders involved in the journal submission process?

Common Tools in Industry

Submission Management System. A web-based software used to manage journal submissions, track progress and collect data. (eg: Manuscript Central)
Content Management System. A content management system (CMS) is used to create, edit, organize, and publish content. (eg: WordPress)
Document Storage. A cloud-based storage solution to securely store and share documents with authors, reviewers, and editors. (eg: Google Drive)
Project Management Software. A software platform used to manage tasks, deadlines and resources associated with a project. (eg: Asana)
Email Templates. Pre-made email templates used to communicate with authors, reviewers, and editors. (eg: MailChimp)
Digital Signing Platform. A digital platform used to sign documents electronically. (eg: Adobe Sign)
Editorial Calendar Software. A software used to organize publication schedules and plan content for upcoming issues. (eg: Trello)
Copyediting Platform. An online platform used for editing manuscripts for grammar, spelling, and style. (eg: Grammarly)

Professional Organizations to Know

Association for Computing Machinery (ACM)
Institute of Electrical and Electronics Engineers (IEEE)
American Society for Engineering Education (ASEE)
Society for Industrial and Applied Mathematics (SIAM)
International Association for Pattern Recognition (IAPR)
International Federation of Automatic Control (IFAC)
International Council of Science (ICSU)
American Mathematical Society (AMS)
American Statistical Association (ASA)
Institute of Electrical and Electronics Engineers Computer Society (IEEE-CS)

We also have Journal Copy Editor, Journal Subscription Analyst, and Journal Marketing Manager jobs reports.

Common Important Terms

Peer Review. Peer review is a process in which experts in a particular field evaluate the quality of research or other work. This process is used to ensure that the highest quality work is published in scholarly journals.
Manuscript. A manuscript is a written document that is submitted to a journal for publication. It is typically composed of original research or creative writing and is usually reviewed by editors before it is accepted for publication.
Journal. A journal is a publication that contains scholarly articles, often in a specific field, published by a professional organization or academic institution. Journals serve as a platform for researchers to share their findings with the wider academic community.
Editorial Board. An editorial board consists of editors, reviewers, and other experts who are responsible for overseeing the publication of a journal. They review manuscripts, decide which ones to accept for publication, and provide feedback to authors.
Editorial Process. The editorial process is the series of steps taken to ensure that a journal's published content meets its standards for quality, accuracy, and relevance. It includes peer review, revision, and formatting before the final version is ready for publication.
Submission Deadline. A submission deadline is the cutoff date for when manuscripts must be submitted to a journal for consideration. This deadline allows editors enough time to properly review and evaluate the manuscripts before making a decision on whether to publish them or not.
Copyright. Copyright is a legal right that grants an author exclusive rights to their work, including the right to reproduce, distribute, and create derivative works. Copyright protection prevents others from using an author's work without their permission.

Frequently Asked Questions

What are the primary duties of a Journal Submissions Coordinator?

The primary duties of a Journal Submissions Coordinator include reviewing journal manuscripts for accuracy and completeness, formatting manuscripts according to journal guidelines, submitting manuscripts to journals, and corresponding with authors and editors.

What qualifications are needed to be a Journal Submissions Coordinator?

Qualifications for a Journal Submissions Coordinator typically include a bachelor's degree in English, Journalism, or a related field, excellent written and verbal communication skills, and experience with publishing software.

How much does a Journal Submissions Coordinator typically earn?

A Journal Submissions Coordinator typically earns an average salary of $40,000-$50,000 per year.

How many hours per week does a Journal Submissions Coordinator typically work?

A Journal Submissions Coordinator typically works 40 hours per week.

How long does it usually take to process a journal manuscript?

It usually takes 1-2 weeks to process a journal manuscript.

Web Resources

Submissions - journals.publishing.umich.edu journals.publishing.umich.edu
Submissions | Journal of Applied Educational and Policy Research journals.charlotte.edu
Submissions - University of Arizona journals.librarypublishing.arizona.edu