How to Be Human Resources Information Systems Manager - Job Description, Skills, and Interview Questions

Apr 13, 2020 / 6 Minutes Read / By Albert

How to Become

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The success of any organization heavily relies upon its Human Resources Information Systems (HRIS). An HRIS Manager is a critical role in ensuring the proper functioning and utilization of an HRIS. They are responsible for implementing, managing, and troubleshooting the system and ensuring that it is up-to-date and meets business needs.

This role can also involve collecting and analyzing data to measure the effectiveness of the system and make recommendations for improvement. By ensuring an effective HRIS, an HRIS Manager can help increase efficiency, reduce costs, improve communication, and increase employee engagement. These improvements can ultimately lead to a more productive and successful organization.

Steps How to Become

Earn a Bachelors Degree. To become a Human Resources Information Systems Manager, you will need to possess a bachelors degree in management, computer science, or a related field. A degree in business administration or human resources management can also be beneficial.
Acquire Experience. Once you have earned your degree, you will need to obtain experience in the field of human resources. This may include working as an HR assistant, HR specialist, or HR generalist.
Obtain Certification. There are several certifications available for HRIS managers. Consider obtaining one or more of these certifications to demonstrate your expertise.
Complete Training. Most employers will require you to receive additional training on their HRIS systems before you can be considered for a management position. Take advantage of any training opportunities provided by your employer to gain the necessary knowledge and skills.
Demonstrate Leadership Skills. As an HRIS manager, you will need to demonstrate strong leadership skills. Show that you are capable of managing a team, delegating tasks, and setting goals.
Demonstrate Technical Knowledge. As an HRIS manager, you will need to possess a strong understanding of technology and systems. Show that you are comfortable using different software and systems and that you can troubleshoot technical issues as needed.
Build Your Network. Networking is key to becoming an HRIS manager. Attend industry events and conferences and make connections with other professionals in the field. This will help you to stay abreast of advancements in the industry and gain valuable knowledge and contacts.

In order to keep an HRIS (Human Resources Information System) updated and capable, it is important to stay abreast of the latest developments in technology and best practices. This includes regularly monitoring news outlets and industry publications for new developments, attending relevant conferences and seminars, and keeping up to date with HRIS vendors and their offerings. it is important to allocate resources for training staff in the use of the system and staying on top of any necessary software upgrades or patches.

Finally, it is essential to have an ongoing dialogue with HRIS users to ensure that the system is meeting their needs and addressing any potential issues that may arise. By taking these steps, an HRIS manager can ensure that the system remains up-to-date, capable, and effective.

You may want to check Human Resources System Analyst, Human Resources Project Manager, and Human Resources Customer Service Representative for alternative.

Job Description

Design and oversee the implementation of HRIS systems
Develop and maintain data integrity, security and privacy
Manage the HRIS vendor relationships and ensure appropriate support
Monitor HRIS system performance, troubleshoot and resolve technical issues
Develop and maintain system documentation, user guides, and training materials
Lead or participate in system and process improvement initiatives
Create and maintain reports, dashboards and queries within the HRIS
Develop and manage ongoing data analysis, reporting, metrics and trends
Collaborate with the HR team to identify ways to optimize system usage
Ensure compliance with applicable laws, regulations and corporate policies

Skills and Competencies to Have

Strategic Thinking: Ability to develop and implement strategies for managing HRIS, aligning with organizational goals.
Analytical Skills: Ability to analyze, interpret, and evaluate data from HRIS systems.
Leadership: Ability to motivate and inspire teams to achieve desired results within HRIS systems.
Technical Knowledge: Understanding of HRIS platforms, software applications, and other related technologies.
Project Management: Ability to plan, organize, and manage HRIS initiatives and projects.
Communication: Excellent verbal, written, and interpersonal communication skills.
Problem Solving: Ability to identify and resolve issues related to HRIS systems.
Organization and Time Management: Ability to prioritize tasks and manage time effectively.
Change Management: Experience with leading and implementing changes within an organizations HRIS systems.
Risk Management: Knowledge of risk management principles and processes related to HRIS systems.

The ability to effectively manage a Human Resources Information System (HRIS) is becoming increasingly important in today's business world. As organizations become more reliant on their HRIS to store and analyze data, it is critical for HRIS managers to have a strong understanding of the system and its capabilities. This includes being able to effectively design and implement strategies to ensure the system is running optimally and efficiently.

HRIS managers must have excellent communication skills in order to effectively collaborate with stakeholders and other internal teams. Furthermore, the ability to troubleshoot and resolve technical problems quickly is essential to keep the system functioning correctly. Finally, having a solid grasp of data analysis and reporting will enable HRIS managers to better utilize the insights gained from the HRIS to inform decisions and strategies.

As more organizations realize the importance of their HRIS, the demand for skilled HRIS managers is only increasing.

Human Resources Clerk, Human Capital Manager, and Human Resources IT Developer are related jobs you may like.

Frequent Interview Questions

Tell us about your experience with software and hardware related to HR Information Systems.
How do you stay up-to-date on the latest developments in HR Information Systems?
What strategies have you used to ensure data accuracy and security within an HRIS system?
Describe a successful project you have completed related to HRIS.
What challenges have you faced while managing HR Information Systems?
How do you go about troubleshooting user challenges related to HRIS?
What techniques do you use to ensure that HRIS data is accurate and up-to-date?
How do you handle conflicts between different departments over access to HR Information Systems?
How do you ensure compliance with applicable laws and regulations when it comes to HRIS?
What strategies have you used to promote the adoption of new HRIS tools in the workplace?

Common Tools in Industry

Applicant Tracking System (ATS). A software application that helps recruiters to manage and track job application processes, from advertising vacancies through to hiring. (eg: Taleo)
Human Resource Management System (HRMS). A comprehensive system that allows businesses to manage their human resources data, such as employee profiles, payroll, and benefits. (eg: Workday)
Learning Management System (LMS). A platform that enables organizations to track employee learning activities and development. (eg: Cornerstone OnDemand)
Performance Management System (PMS). Software that allows businesses to measure and review employee performances, providing feedback and guidance for improvement. (eg: Clear Review)
Time and Attendance System (TAS). Software that tracks employee attendance and activities, helping to monitor and regulate labor costs. (eg: uAttend)
Employee Engagement Platforms. Software that helps to measure employee engagement and satisfaction with their work environment. (eg: Peakon)

Professional Organizations to Know

Society for Human Resource Management (SHRM)
International Public Management Association for Human Resources (IPMA-HR)
Human Resources Information Management Association (HRIMA)
Association for Talent Development (ATD)
Human Capital Institute (HCI)
American Society for Training & Development (ASTD)
Human Resources Professionals Association (HRPA)
International Foundation of Employee Benefit Plans (IFEBP)
WorldatWork Society for Human Resource Management (SHRM-SCP)
College and University Professional Association for Human Resources (CUPA-HR)

We also have Human Resources Director, Human Resources Compensation Analyst, and Human Capital Solutions Architect jobs reports.

Common Important Terms

Applicant Tracking System (ATS). A software application that aids in the recruitment process by automating and streamlining the process of tracking and managing job applicants.
Human Resources Management System (HRMS). A comprehensive system for managing an organizations human resources, such as payroll, benefits, and personnel records.
Employee Database. A database that stores employee information, such as contact information, job title, salary, and other relevant data.
Performance Management System (PMS). A system used to track and evaluate employee performance over time.
Learning Management System (LMS). A system used to deliver, track, and manage training and development programs.
Time and Attendance Tracking System. A system used to track employee hours worked and absences from work.
Workforce Management System. A system used to plan, manage, and optimize an organizations workforce.
Recruiting System. A system used to manage the recruitment process from sourcing candidates to onboarding employees.

Frequently Asked Questions

Q1: What is a Human Resources Information Systems Manager? A1: A Human Resources Information Systems Manager is a professional responsible for overseeing the information systems used for managing and tracking employee data, such as payroll, benefits, and recruitment. Q2: What are some of the duties of a Human Resources Information Systems Manager? A2: The duties of a Human Resources Information Systems Manager include developing and maintaining HR information systems, troubleshooting system issues, implementing system upgrades, creating user accounts, and ensuring data security. Q3: What skills are necessary to be a successful Human Resources Information Systems Manager? A3: To be successful in this role, one must possess strong technical skills, knowledge of relevant HR policies and procedures, strong analytical and problem-solving skills, excellent communication skills, and the ability to work independently. Q4: What qualifications are needed to become a Human Resources Information Systems Manager? A4: Qualifications to become a Human Resources Information Systems Manager typically include a bachelor's degree in computer science, information technology, or a related field, as well as several years of experience in IT or HR. Q5: What is the average salary of a Human Resources Information Systems Manager? A5: According to PayScale, the average salary of a Human Resources Information Systems Manager in the United States is $71,980 per year.

Web Resources

Human Resources Manager - Miami University Program Finder programs.miamioh.edu
How to Become a Human Resources Manager (HR) - herzing.edu www.herzing.edu
What is Human Resources | HR | What is Human Resource Management www.humanresourcesedu.org