How to Be Facility Keeper - Job Description, Skills, and Interview Questions

Dec 26, 2021 / 5 Minutes Read / By Albert

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The rise in demand for facility keepers has been a direct result of the increase in population in many cities and towns across the country. This has created a need for more housing, commercial buildings, and other facilities that require regular upkeep and maintenance. Facility keepers are responsible for ensuring that these properties are kept in good condition, from monitoring security systems and cleaning to fixing minor repairs and conducting regular inspections.

In addition, facility keepers also play an important role in developing and implementing safety protocols, as well as managing employee relationships. The increasing demand for facility keepers has made it an important profession and an attractive career option for many.

Steps How to Become

Obtain a high school diploma or equivalent. Most employers require a high school diploma or its equivalent for facility keeper positions.
Pursue additional education or certifications. While not required, it is beneficial to have training in areas such as building maintenance and safety, first aid, and customer service.
Acquire experience. Employers may prefer applicants who have some experience in the field. Consider volunteering or interning with an organization that manages facilities to gain experience in the field.
Apply for a facility keeper position. Look for postings online and in newspapers. You can also contact local businesses and organizations to inquire about openings.
Prepare for the interview. Research the company you are interviewing with and come prepared with questions. Practice answering common interview questions ahead of time.
Follow up after the interview. Send a thank you note to the interviewer and follow up a week later if you havent heard anything.

Having a skilled and qualified Facility Keeper can have a profound effect on the success of a business. A Facility Keeper is responsible for the maintenance, upkeep, and repair of a variety of different facilities. They must be knowledgeable about the applicable building codes and regulations and be able to install, repair, and maintain the necessary equipment.

A Facility Keeper must also have good communication skills in order to effectively manage staff, as well as excellent organizational skills to ensure efficient operations. When a business has a skilled and qualified Facility Keeper, they can rest assured that their facility is in good hands and that it is being properly maintained. This can help ensure that their facility is always running smoothly and efficiently, which can lead to increased customer satisfaction, higher productivity, and improved profitability.

You may want to check Guest Keeper, Innkeeper, and Firearm Keeper for alternative.

Job Description

Monitor facility operations to ensure safety and compliance with regulations.
Oversee the maintenance and repair of facility equipment and systems.
Inspect the building, grounds and equipment regularly for safety, cleanliness and functionality.
Respond to emergency situations as needed.
Supervise and coordinate the activities of facility staff.
Ensure that all facility personnel adhere to established policies and procedures.
Prepare and maintain reports related to facility operations.
Maintain accurate records of facility usage and occupancy.
Monitor energy consumption and recommend ways to reduce costs.
Develop and implement strategies for increasing efficiency and effectiveness of operations.
Negotiate contracts with vendors and suppliers for services, supplies, equipment and other needs.
Manage facility budgets and expenditures.
Provide guidance and support to volunteers and interns.
Plan and coordinate special events and activities as needed.
Perform other duties as assigned by management.

Skills and Competencies to Have

Ability to maintain the facility in a safe, clean and operational state.
Ability to identify and diagnose minor problems or issues with facility equipment and systems.
Ability to perform basic repairs and maintenance on facility equipment and systems.
Knowledge of applicable safety regulations and procedures.
Ability to use essential tools and equipment for maintenance and repair purposes.
Ability to recognize and adhere to safety requirements when working with hazardous materials.
Ability to prioritize tasks, follow directions and meet deadlines.
Excellent interpersonal skills for working with facility staff, clients, and visitors.
Ability to keep accurate records and prepare reports.
Proficient in Microsoft Office Suite or similar software.

Having strong organizational and communication skills is essential for a Facility Keeper. Being able to effectively manage and organize tasks, prioritize duties, and communicate with other staff is necessary for keeping a facility running smoothly. Strong organizational skills are important for ensuring that all areas of a facility are well maintained and that all tasks are completed in a timely manner.

Communication skills allow Facility Keepers to coordinate with other staff to ensure that all tasks are completed and that the facility is running in an efficient manner. Furthermore, Facility Keepers should have a strong knowledge of safety protocols and procedures to ensure that their facility is up to code. Having these skills will ensure that Facility Keepers can keep their facility running efficiently and safely, while providing excellent customer service.

Garden Keeper, Nursery Keeper, and Grocery Keeper are related jobs you may like.

Frequent Interview Questions

What experience do you have in facility management?
How would you prioritize tasks when managing a facility?
What strategies do you use to keep a facility running smoothly?
What safety protocols do you follow when managing a facility?
How do you handle emergency situations in a facility?
How do you handle customer complaints or conflicts in a facility?
What do you know about the maintenance and upkeep of a facility?
Have you ever managed a facility budget?
How do you ensure the safety of personnel in a facility?
What strategies do you use to motivate and encourage personnel in a facility?

Common Tools in Industry

Hammer. Used to drive nails into materials, such as wood. (eg: Hammering nails into wood to hang a picture frame).
Screwdriver. Used to tighten and loosen screws. (eg: Unscrewing the door handle on a cabinet).
Pliers. Used to grip, twist, and bend objects. (eg: Gripping a bolt to unscrew it).
Wrench. Used to turn nuts and bolts. (eg: Tightening a bolt on a pipe).
Saw. Used to cut through materials such as wood and metal. (eg: Cutting a piece of wood for a shelf).
Drill. Used to create holes in materials. (eg: Drilling holes for screws in a wall).
Level. Used to make sure an object is level with the ground or surface. (eg: Checking the level of a picture frame before mounting it).
Tape Measure. Used to measure objects or distances. (eg: Measuring the length of a wall).
Sandpaper. Used to smooth rough surfaces. (eg: Sanding down a wooden chair).
Paintbrush/Roller. Used to apply paint to surfaces. (eg: Painting the walls of a room).

Professional Organizations to Know

American Planning Association
American Public Works Association
American Society of Civil Engineers
International Facility Management Association
International Public Works Association
International Association of Amusement Parks and Attractions
National Recreation and Park Association
National Athletic Trainers' Association
American Society of Landscape Architects
American Society of Safety Engineers

We also have Orderly, Pool Keeper, and Cheese Keeper jobs reports.

Common Important Terms

Facility Management. The coordination of services and processes related to the management of buildings, facilities, and equipment.
Maintenance Plan. A document that outlines a schedule for preventive maintenance and corrective repair of equipment, facilities, and systems.
Asset Management. The process of tracking and managing physical assets owned by an organization.
Occupational Health and Safety. The practice of protecting the health and safety of employees in the workplace.
Risk Management. The practice of managing potential risks to an organizations operations, personnel, and property.
Property Management. The management of real estate and related assets.
Cost Control. The practice of managing costs associated with an organizations operations.
Regulatory Compliance. The practice of following applicable laws, regulations, and standards in the workplace.

Frequently Asked Questions

What is Facility Keeper?

Facility Keeper is a cloud-based facility management software that helps businesses manage their day-to-day operations, including maintenance, cleaning, security, and more.

What features does Facility Keeper offer?

Facility Keeper offers a variety of features to help businesses manage their facilities, including scheduling, asset tracking, work order management, reporting, and more.