How to Be Circulation Librarian - Job Description, Skills, and Interview Questions

Sep 3, 2022 / 5 Minutes Read / By Albert

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The circulation librarian is a vital role in any library. They are responsible for managing the circulation of library materials, such as books, magazines, and other resources. They ensure that materials are available for patrons to borrow, and that all resources are returned on time.

The circulation librarian also assists patrons with finding library materials, and providing basic library services, such as issuing library cards, checking out materials, and collecting fines. By providing these services, they help to create a positive library experience for patrons and encourage the use of library resources. As a result, libraries are well-stocked with materials and patrons can easily access the information they need.

Steps How to Become

Earn a Bachelor's Degree. To become a circulation librarian, you must first earn a bachelor's degree, preferably in library science, information science, or a related field.
Gain Relevant Experience. Working in a library or a related field, such as an archives or records management department, can provide valuable experience for an aspiring circulation librarian.
Complete an Internship. Completing an internship in a library setting can provide aspiring circulation librarians with practical experience and demonstrate commitment to the field.
Obtain Certification. Obtaining certification through the American Library Association (ALA) can demonstrate knowledge and competence as a circulation librarian.
Take Continuing Education Courses. Continuing education courses may be necessary to maintain certification and stay abreast of new trends and technologies in the field.

Circulation Librarians are skilled and qualified professionals who play an integral role in the smooth running of libraries. They are responsible for ensuring that library materials are checked in and out in a timely manner, that library patrons have access to the materials they need, and that all library items are properly cataloged and shelved. By managing the circulation of library materials, Circulation Librarians ensure patrons have access to the resources they need, which can help promote literacy and learning.

Circulation Librarians help to maintain the library's efficiency by keeping track of library materials and preventing items from being lost or misplaced. As a result, Circulation Librarians help to ensure libraries are functioning optimally and that patrons have a positive library experience.

You may want to check Document Delivery Coordinator, Cataloging Librarian, and Library Assistant for alternative.

Job Description

Develop and manage circulation procedures and policies.
Supervise circulation staff and ensure timely, accurate customer service.
Train staff in the use of circulation software, library systems and databases.
Monitor library usage and trends to determine appropriate circulation policies.
Analyze and report on circulation statistics.
Assist patrons in locating materials and resolving circulation issues.
Process new materials for circulation, including cataloging and classifying new items.
Maintain library security and enforce library regulations.
Participate in library outreach activities to build awareness of circulation services.
Update library databases with new materials and patron information.

Skills and Competencies to Have

Knowledge of library cataloging systems and classification systems
Knowledge of library reference materials and databases
Ability to research, evaluate, and summarize information
Ability to work independently and as part of a team
Ability to communicate effectively with patrons
Ability to use technology and social media effectively
Ability to plan and organize workflow
Ability to solve problems quickly and efficiently
Knowledge of copyright law and intellectual property issues
Knowledge of library services and collections
Knowledge of library trends and issues
Understanding of library access policies and procedures
Ability to develop and manage library circulation systems
Knowledge of library security systems
Understanding of library budgeting and financial management

An effective circulation librarian must possess a wide range of skills to succeed in the job. One of the most important skills to have is strong organizational capabilities. Being able to organize and prioritize tasks, set goals, and track progress are key components for success.

strong communication and customer service skills are essential for managing relationships with patrons and resolving any issues that arise. Technology literacy is another important skill for a circulation librarian, since much of the job involves using computers and other electronic systems to check out items and manage library databases. Finally, having knowledge of library policies and procedures is necessary to ensure that patrons receive the best service possible.

These skills, combined with an enthusiasm for helping people, help circulation librarians create an efficient and enjoyable experience for patrons.

Preservation Specialist, Instructional Librarian, and Library Volunteer are related jobs you may like.

Frequent Interview Questions

What experience do you have working in a library circulation department?
What do you think is the most important responsibility of a circulation librarian?
How have you successfully managed conflicts between patrons and library staff?
Describe a time when you had to troubleshoot an issue with the librarys circulation system.
How do you handle patron requests for materials that are not in the collection?
How do you ensure that all library materials are returned in a timely manner?
What strategies have you used to increase library circulation?
What strategies do you use to promote library services to different age groups and cultural backgrounds?
How do you handle overdue fees and fines for patron accounts?
Describe a time when you had to find a creative solution to a difficult problem related to library circulation.

Common Tools in Industry

Library Management System (LMS). A software system used to organize, store, and manage a librarys collections, cataloging information, circulation data, and other related services. (eg: Koha)
RFID Technology. Radio-frequency identification (RFID) technology uses tags embedded with microchips and antennas to store and transmit data. This technology can be used to track library items, manage inventory, and reduce check-out times. (eg: Bibliotheca)
Digital Asset Management System (DAMS). A software system that helps store, organize, and manage digital media such as images, audio files, and videos. It can be used to create a digital archive of library materials. (eg: Libris)
Electronic Resources. Electronic resources such as databases, e-books, and streaming video can be used to provide access to a wide range of library materials. (eg: ProQuest)
Online Catalogs. Online catalogs allow patrons to search for library materials from any location with internet access. (eg: LibGuides)
Digital Rights Management System (DRM). A software system used to protect digital content from unauthorized use or distribution. It can be used to control access to copyrighted library materials. (eg: Adobe Digital Editions)

Professional Organizations to Know

American Library Association (ALA)
Association of Research Libraries (ARL)
Special Libraries Association (SLA)
Medical Library Association (MLA)
National Network of Libraries of Medicine (NNLM)
International Federation of Library Associations and Institutions (IFLA)
Library and Information Technology Association (LITA)
American Association of School Librarians (AASL)
Public Library Association (PLA)
Association of College and Research Libraries (ACRL)

We also have Chief Librarian, Special Collections Librarian, and Data Entry Clerk jobs reports.

Common Important Terms

Collection Development. The process of selecting library materials and resources to build a librarys collection.
Cataloging. The process of organizing and describing library materials so they can be found and accessed by patrons.
Interlibrary Loan. A service provided by libraries that allows users to borrow materials from other libraries.
Circulation Desk. The area in a library where patrons can check out materials, return materials, and ask for assistance.
Reference Desk. The area in a library where patrons can ask questions and receive assistance with research.
Book Shelving. The process of organizing and displaying books on shelves in a library.
Library Security. Measures taken to protect library materials from theft, vandalism, and abuse.
Copyright Law. Laws governing the use and distribution of copyrighted works.
Reader's Advisory. Recommending books, films, music, and other materials to library patrons.
Collection Maintenance. The process of making sure library materials remain in good condition and are up-to-date.

Frequently Asked Questions

What is a Circulation Librarian?

A Circulation Librarian is a library professional who is responsible for managing the circulation of library materials, including checking in and out materials, collecting fines, and helping patrons use the library.

What qualifications are needed to become a Circulation Librarian?

To become a Circulation Librarian, one typically needs at least a bachelor's degree in library science, as well as experience working in a library. Some employers may also require knowledge of library automation software and other technology.

What tasks does a Circulation Librarian typically carry out?

A Circulation Librarian is responsible for the day-to-day operations of the library's circulation services, such as checking in and out library materials, collecting fines, assisting patrons in using the library, and more.

What is the average salary for a Circulation Librarian?

The average salary for a Circulation Librarian is approximately $48,000 per year. Salaries can vary depending on experience and location.

What is the job outlook for Circulation Librarians?

The job outlook for Circulation Librarians is expected to grow 8% from 2019 to 2029, which is faster than average for all occupations. This growth is driven by an increase in demand for library services as well as an increase in the number of libraries.