How to Be Assistant Librarian - Job Description, Skills, and Interview Questions

Jan 11, 2020 / 5 Minutes Read / By Albert

How to Become

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The advancements in technology have had a significant effect on libraries, as more people are able to access information online. As a result, the role of the library assistant has shifted from one of a traditional librarian to more of a customer service provider. Library assistants are now responsible for assisting patrons with finding and using library resources, assisting with research projects, and providing guidance on the use of library technology.

This shift in responsibilities has also resulted in an increased focus on customer service and an increased demand for library assistants with the knowledge and skills to provide assistance and instruction on the use of the library's technology resources. library assistants must possess strong interpersonal skills to effectively engage and interact with patrons of all ages and backgrounds.

Steps How to Become

Obtain an undergraduate degree in library science, information science, or a related field.
Pursue relevant work experience in a library or archives setting.
Consider earning an advanced degree in library science, such as a masters degree.
Join professional library associations to become familiar with the latest industry standards and practices.
Prepare for the Library Support Staff Certification program if desired.
Seek out and apply for job openings for assistant librarian positions.
Participate in interviews and demonstrate knowledge of library practices and procedures.
Accept a job offer and complete any necessary onboarding paperwork.
Get to work shadowing more experienced librarians and learning the duties of an assistant librarian.
Take on tasks and responsibilities assigned by the head librarian.
Work to develop strong relationships with library patrons and colleagues.
Monitor the librarys budget and track spending throughout the year.

Reliability and capability are essential traits for any successful assistant librarian. Having good organizational skills, knowledge of library cataloging systems, and an ability to collaborate with others are all important aspects of being an effective assistant librarian. Developing good communication and customer service skills, as well as the ability to multitask, are also important for success.

Training and experience in library operations and technology can help an individual become more reliable and capable. Furthermore, having a strong work ethic and a willingness to learn and grow can help an assistant librarian become even more capable and reliable in their role. having these traits will allow an assistant librarian to provide the best services possible to their patrons.

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Job Description

Manage library collections, including books, magazines, newspapers, audio-visual materials, and electronic resources
Oversee circulation desk activities, including check-in and check-out of library materials
Maintain library catalogs, including online catalogs
Train and supervise library staff and volunteers
Develop and implement library policies and procedures
Provide reference services to library patrons
Create and implement library programming
Develop outreach programs to promote the library and its services
Prepare budgets and monitor expenditures
Oversee library facility maintenance and safety
Negotiate contracts with vendors
Research funding opportunities for library projects
Manage databases and digital library services
Participate in professional development activities

Skills and Competencies to Have

Knowledge of library and information science principles, theories and practices.
Proficient computer skills, including knowledge of current and emerging library technologies.
Excellent organizational and communication skills.
Ability to work independently as well as collaboratively with other staff.
Ability to prioritize tasks and manage multiple projects simultaneously.
Knowledge of cataloging and classification systems, such as Dewey Decimal, MARC or AACR2.
Ability to research and evaluate library resources.
Experience in supervising staff and/or volunteers.
Ability to develop and deliver library instruction and programs to patrons.
Familiarity with library budgets, grant writing, fundraising and/or development.

Having good organizational and communication skills are essential for an assistant librarian. Being organized is key to staying on top of the library's day to day operations, such as managing the collection, cataloguing new items, and helping patrons find the material they need. Communication skills are also important so that the assistant librarian can effectively interact with patrons, colleagues, and superiors.

problem-solving skills will help the assistant librarian quickly address any issues that arise, as well as locate information for patrons. Finally, knowledge of computer systems and software, such as library databases and cataloguing programs, are essential for the assistant librarian to efficiently perform their duties. With these skills, an assistant librarian can provide an excellent service to the library and its patrons.

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Frequent Interview Questions

What experience do you have working in a library?
How familiar are you with the librarys cataloguing system?
What do you think are the most important qualities for a successful library assistant?
Are you comfortable providing customer service to library patrons?
Describe a situation where you had to provide assistance to a difficult patron.
How do you handle multiple tasks simultaneously?
What experience do you have with online research databases and library catalogs?
Are you comfortable teaching patrons how to use the librarys computer systems?
What is your experience with library events and outreach activities?
How do you stay abreast of the latest developments in library technology?

Common Tools in Industry

Reference Management Software. A tool used to organize, store and share research material. (Eg: Endnote, Zotero)
Digital Asset Management System (DAMS). A tool used to store and organize digital resources such as images, videos and audio files. (Eg: AssetBank, ADAM)
Online Public Access Catalog (OPAC). A web-based tool used by libraries to manage and search their collections. (Eg: Koha, OCLCs WorldCat Local)
Library Management System (LMS). A tool used to catalogue, manage and track library materials. (Eg: SIRSI, ALEPH)
Electronic Resource Management (ERM). A tool used to manage library electronic resources, including e-journals and databases. (Eg: EBSCO EDS, Proquest ERMS)
Integrated Library System (ILS). An automated tool used to manage library materials and services, including circulation, acquisitions and cataloguing. (Eg: Ex Libris Voyager, Evergreen ILS)

Professional Organizations to Know

American Library Association (ALA)
Special Libraries Association (SLA)
Library and Information Technology Association (LITA)
Medical Library Association (MLA)
Music Library Association (MLA)
International Federation of Library Associations and Institutions (IFLA)
American Association of School Librarians (AASL)
Public Library Association (PLA)
National Information Standards Organization (NISO)
Association of College and Research Libraries (ACRL)

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Common Important Terms

Cataloging. The process of organizing and indexing library materials, including books, periodicals, audio-visual materials, and electronic resources.
Database Management. The process of creating, managing and maintaining databases to allow access to library resources.
Reference Services. The assistance provided by librarians to patrons in locating and using library resources.
Circulation Services. The maintenance of library materials and services related to lending, tracking and returning of library materials.
Collection Development. The management of library collections, including selection, acquisition and weeding of materials.
Instructional Services. The provision of library instruction to patrons in the use of library resources and services.
Preservation. The maintenance and preservation of library materials, including digitization, microfilming and conservation.
Technical Services. The processing of library materials, including cataloging, classification, processing and shelving.

Frequently Asked Questions

Q1: What qualifications are required for an Assistant Librarian? A1: An Assistant Librarian typically requires a bachelor's degree in Library Science or a related field and may need to be certified by a professional organization. Q2: What duties does an Assistant Librarian typically perform? A2: An Assistant Librarian typically assists Library patrons with locating materials, cataloging books, processing interlibrary loans, and providing reference services. Q3: How much does an Assistant Librarian typically earn? A3: According to the Bureau of Labor Statistics, the median annual salary for an Assistant Librarian is $54,500. Q4: What hours does an Assistant Librarian typically work? A4: An Assistant Librarian typically works full-time during regular business hours, but some may work evening or weekend shifts. Q5: What organizations certify Assistant Librarians? A5: The American Library Association and the Special Libraries Association are two organizations that certify Assistant Librarians.